Real Estate Transaction Specialist

Real Estate Transaction Specialist – Remote | Transaction Coordination & Closings

Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours

About the Role

At Pavago, one of our clients is hiring an experienced Real Estate Transaction Specialist to manage high-volume single-family real estate transactions from executed contract through closing.

This is a hands-on, execution-focused role with ownership across transaction coordination, contracts, title, closings, deadlines, and stakeholder communication.

You’ll manage 30–50 active transactions simultaneously, working with sellers, buyers, title companies, agents, and internal teams to keep every deal organized and moving toward closing.

What You’ll Own

Transaction Coordination & Closings

• Manage acquisitions and dispositions from contract to close
• Oversee 30–50 concurrent real estate transactions
• Track inspections, title updates, financing milestones, and closing dates
• Identify and resolve issues before they delay closing
• Maintain clear visibility across every active transaction

Contracts & Documentation

• Draft and manage purchase agreements, amendments, addenda, and closing documents
• Review documentation for accuracy, completeness, and proper execution
• Manage e-signature workflows through Dropbox Sign (HelloSign) or similar platforms
• Maintain organized, audit-ready transaction files

Title & Closing Coordination

• Coordinate inspections, property access, title workflows, and closing logistics
• Work directly with title companies throughout the transaction
• Track and help resolve liens, title discrepancies, ownership issues, and curative items
• Ensure outstanding requirements are completed before closing

Deadline Management

• Track contingency periods, inspections, financing timelines, and closing dates
• Maintain a zero-miss approach to transaction deadlines
• Proactively flag bottlenecks and transaction risks
• Escalate issues quickly when intervention is required

Stakeholder Communication

• Serve as a primary point of contact for sellers, buyers, agents, title companies, and internal teams
• Provide clear and timely transaction updates
• Follow up consistently on outstanding items
• Keep all parties aligned through closing

CRM & Transaction Tracking

• Maintain accurate deal records in Salesforce or similar CRM systems
• Update deal stages, tasks, notes, deadlines, and closing statuses
• Maintain clean pipeline and transaction reporting
• Provide leadership with accurate status updates across active deals

Requirements

• 8–10 years of real estate transaction coordination experience
• Strong experience with single-family purchase and sale transactions
• Experience managing transactions from executed contract through closing
• Familiarity with wholesale real estate, acquisitions, dispositions, or investor transactions
• Proven ability to manage 30–50 concurrent transactions
• Understanding of U.S. title and closing processes
• Experience with:
• Salesforce or similar CRM
• Google Sheets
• Gmail & Google Calendar
• E-signature platforms
• Excellent written and verbal English communication
• Exceptional attention to detail and deadline management
• Comfortable communicating daily with sellers, buyers, agents, and title companies
• Available during U.S. business hours

Nice to Have

• Off-market acquisition experience
• Wholesale or investor-driven transaction experience
• Knowledge of liens, title curative work, and ownership issues
• Background with real estate investment firms, wholesalers, iBuyers, or high-volume acquisition teams
• Experience building transaction workflows, reporting, or operational documentation

What Success Looks Like

• Zero missed transaction deadlines or contingencies
• Consistent, on-time closings
• Accurate contracts and transaction documentation
• 30–50 active deals managed efficiently
• Fast, professional stakeholder communication
• Clean CRM records and reliable pipeline visibility

Key Metrics (KPIs)

• On-time closing rate
• Missed deadline/contingency rate
• Contract and documentation accuracy
• Active transaction capacity
• Title issue resolution and follow-up
• Stakeholder response time
• CRM and reporting accuracy

Interview Process

1. Initial Phone Screen
2. Spark Hire Video Interview
3. Recruiter Interview
4. Client Interview
5. Offer & Onboarding

Apply Now

If you’re an experienced Real Estate Transaction Coordinator with a background in closings, title coordination, wholesale or investment real estate, and high-volume transaction management, we’d love to hear from you.

Apply now and take ownership of keeping deals organized, on schedule, and moving smoothly from contract to close.

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