Purchasing and Payables Administrator, Senior Associate

Core Responsibilities

• Supports the invoicing cycles for assigned business lines. Acts as primary liaison with internal clients for general invoice inquiries and communicates timelines and resolutions as needed.
• Researches and resolves missing or inaccurate information on receipts, transactions, and fee documents. May escalate issues to senior associates and other teams as needed.
• Processes incoming receipts, transactions, and fee documents. Completes daily reconciliation to ensure items are correct for financial reporting and reports out to the appropriate teams.
• Partners with the business to design billing solutions for complex fee agreements and to identify and resolve related issues.
• Manages the receivable collections process from aligned business lines as necessary.
• Performs system and peer quality audits of the daily transactions and processes for accuracy, compliance and completeness.
• Participates in special projects and performs other duties as assigned.

Qualifications

• Minimum of one-year related work experience.
• Undergraduate degree or equivalent combination of training and experience. Finance or Accounting degree preferred.

Special Factors

Sponsorship

About Vanguard

At Vanguard, we don't just have a mission—we're on a mission.

To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.