Proposals Manager

Location: Flexible remote work environment. Candidates located near offices are preferred to support collaboration, strategy sessions, and occasional in-person meetings.

Position Summary

The Proposals Manager leads and manages complex federal proposal efforts from capture support through final submission. This role is responsible for coordinating cross-functional teams, driving proposal schedules, maintaining compliance, supporting win strategy development, and developing high-quality, compelling proposal content for federal clients.

The ideal candidate brings strong experience managing federal construction or AEC proposals, understands the federal procurement process, and can confidently lead multiple pursuits in various stages of development while maintaining attention to detail and strategic focus.

This position works closely with Business Development, Operations, Estimating, Safety, Contracts, Finance, and external teaming partners to develop compliant, competitive, and client-focused proposals.

Forgen Overview

Forgen is a leading geotechnical and specialty civil construction company operating across North America. We are dedicated to delivering innovative solutions for complex civil, geotechnical, and environmental challenges, guided by our core values: We Do What We Say, We Are Passionate About Our Work, We Are One Team, We Work Smart, and We Do The Right Thing.

Key Responsibilities

• Embrace and model Forgen’s Core Values in all aspects of work and leadership.
• Manage proposal document configuration and distribution throughout the proposal lifecycle.
• Prepare proposal frameworks including outlines, volume structures, mockups, and color team review copies.
• Manage bid communications with clients, capture teams, and partner companies, including RFIs, acknowledgements, and amendment tracking.
• Oversee development of compliance matrices, outlines, and review cycles to maintain adherence to RFP requirements and evaluation criteria.
• Support capture efforts by monitoring procurement portals including SAM.gov, PIEE, Deltek, agency procurement sites, and other federal opportunity tracking systems.
• Understanding of FAR clauses and small business partnering requirements.
• Manage requirements and deliverables requested from Contracts, Safety, Finance, HR, Operations, Marketing, and other support departments.
• Support client debrief activities and capture lessons learned for continuous improvement.
• Lead pursuit strategy and win theme development for must-win projects, integrating capture intelligence into competitive proposals.
• Facilitate kickoff meetings, storyboard sessions, color team reviews, and post-submittal debriefs.
• Perform other assignments and special projects as directed by executive leadership.

Basic Qualifications

• Bachelor’s degree in Marketing, Business, Communications, or related field; equivalent experience considered.
• Minimum 8 years of experience in proposal management within construction, engineering, or environmental industries.
• Minimum 3 years experience with federal bidding process and requirements
• Proven record of managing high-value proposals ($50M+) and leading successful capture strategies for federal and commercial clients.
• Strong understanding of federal contracting and alternative delivery methods (e.g., CMAR, design-build).
• Strong leadership, communication, and mentoring skills.
• Advanced knowledge of proposal strategy, process management, and best practices (Shipley or equivalent preferred).
• Excellent writing, editing, and strategic messaging capabilities.
• Strong organizational, analytical, and problem-solving abilities with attention to detail.
• Proficiency with Microsoft Office Suite, Adobe Creative Cloud, SharePoint, and proposal management tools.
• Commitment to high standards of quality, brand consistency, and deadline-driven delivery.
• Highly proactive and collaborative, with the ability to work across multiple teams and manage competing priorities.

Physical Demands & Work Environment

This position is primarily remote with travel to Forgen offices and project sites as needed for meetings, reviews, and training. Work is typically performed in a professional office environment but may include occasional exposure to active construction environments. This office-based role requires frequent computer use and effective communication.

Site visits may involve extended periods of standing or walking and required PPE, with potential exposure to heavy equipment, chemicals, dust, fumes, uneven terrain, and extreme weather.

This job description outlines the general scope of work and is not exhaustive. Employees may be assigned additional duties as needed. Requirements may be adjusted to accommodate disabilities, except where they pose a direct safety risk.

Perks and Benefits

Forgen offers a comprehensive benefits package, including medical, dental, vision, retirement plans, bonuses, paid time off, and more. We support a flexible work model for most non-craft positions and provide additional perks like education assistance, wellness programs, and employee awards.