Project Portfolio Coordinator

• Maintain a single, accurate view of all active projects across business areas and regions.
  
• Consolidate project status updates into meaningful portfolio reports for leadership teams.
  
• Track project risks, actions, decisions, and dependencies across the portfolio.
  
• Support benefits tracking and reporting initiatives.
  
• Prepare portfolio dashboards and governance reporting packs.
  

• Coordinate operating committee and steering committee meetings.
  
• Prepare agendas, take meeting minutes, and track action items through to completion.
  
• Follow up with stakeholders to obtain required updates and feedback.
  
• Serve as a central point of contact for portfolio-related status queries.
  

• Maintain standardised project governance templates and documentation.
  
• Support document control, version management, and project filing processes.
  
• Identify reporting gaps and inconsistencies across projects.
  
• Promote best practices and governance standards throughout the organisation.
  

• Maintain project information within Jira, ensuring data quality and consistency.
  
• Monitor portfolio hygiene, project categorisation, and ownership.
  
• Identify opportunities to streamline and automate portfolio administration activities.
  
• Deliver Jira training and support to business stakeholders.
  
• Drive adoption of self-service project reporting and visibility tools.
  

Requirements

• 3+ years' experience in a Project Coordination, PMO, Portfolio Administration, or Project Support role.
  
• Proven experience coordinating and tracking multiple concurrent projects or workstreams.
  
• Strong organisational skills with exceptional attention to detail.
  
• Experience using project management and tracking tools such as Jira, Excel, or similar portfolio management systems.
  
• Ability to compile and present accurate project and portfolio reports.
  

• Supporting governance forums such as Steering Committees and Operating Committees.
  
• Training and supporting business users on Jira or similar collaboration tools.
  
• Exposure to international and cross-functional stakeholder environments.
  

• Portfolio administration and reporting.
  
• RAID logs, dashboards, and project tracking.
  
• Jira administration and portfolio maintenance.
  
• Meeting coordination and action management.
  
• Data analysis and reporting.
  
• Project governance and documentation control.
  
• User training and stakeholder enablement.
  

• Highly organised and self-driven.
  
• Strong communication and stakeholder engagement skills.
  
• Able to manage multiple priorities simultaneously.
  
• Proactive, solution-oriented, and detail-focused.
  
• Comfortable working across diverse teams and international regions.
  

• Accurate and up-to-date portfolio reporting.
  
• Well-coordinated governance meetings with timely distribution of packs and minutes.
  
• Improved visibility of project status, risks, and dependencies.
  
• Reduced administrative burden on Project Managers.
  
• Consistent use of portfolio governance standards and reporting templates.
  
• Positive stakeholder feedback on support and communication.
  
• Increased adoption and effective use of Jira across the business.
  

• This is an exciting opportunity to play a central role in enabling project success across a growing international business.
  
• You'll work with a wide range of stakeholders, help shape portfolio governance practices, and contribute to improving project visibility and operational excellence across the organisation.