Project Officer

Company Description

Job Description

• Full-time, 12-month Fixed-Term position at HEW Level 7.
• Parramatta South campus with flexible working arrangements.
• Salary: $107,053 – $115,469 per annum, plus 17% Super and Leave Loading.

Deliver governance, policy and project outcomes that support Provost Office decision-making and operational effectiveness.

The Opportunity
You will support the strategic objectives of the Provost Office by delivering governance, policy and project outcomes across a complex University environment. Working across academic and professional portfolios, you will coordinate committee processes, reporting requirements and governance documentation that support informed decision-making.

You will prepare reports, submissions, briefing papers and correspondence for executive and governance audiences. You will also contribute to policy development and implementation, including academic governance initiatives, academic promotions and priority programs across the Provost portfolio.

You will manage competing governance cycles, project milestones and stakeholder expectations under broad direction. Using Microsoft 365 and contemporary business systems, you will maintain records, monitor compliance and identify practical improvements that strengthen service quality, transparency and operational effectiveness.

What Success Looks Like:

• Governance and committee processes are coordinated effectively, with timely action management and high-quality outcomes.
• Reports, submissions, briefing papers and correspondence support clear executive and governance decision-making.
• Strategic projects across the Provost portfolio are delivered against agreed objectives, timeframes and stakeholder expectations.
• Policy, procedural and records management activities support transparency, compliance and effective risk management.
• Process improvements are identified and implemented to enhance governance, policy and administrative services.

Please refer to the Position Description for full details.

About You

• Degree qualification in a relevant discipline with significant relevant experience, or an equivalent combination of education, training and professional experience.
• Demonstrated experience coordinating complex projects, governance functions or strategic initiatives within a large and complex organisation.
• Proven experience providing policy, executive or committee support services.
• Highly developed analytical, written and communication skills, including preparation of reports, briefings and governance documentation.
• Strong stakeholder engagement skills, with the ability to work effectively across organisational boundaries and manage competing priorities.

Benefits

We invest in the people who make our mission possible. Alongside a rewarding career, we offer a range of benefits designed to support your financial, personal and family wellbeing.

• Financial benefits: Access to staff-only products and offers with selected banking partners, salary sacrifice options for onsite parking, and novated motor vehicle leasing.
• Health and wellbeing support: Free Employee Assistance Program (EAP), complimentary annual flu vaccination, eligibility for Fitness Passport membership, and access to discounted private health cover.
• Onsite childcare: Long day care and early learning services operate at our Campbelltown, Hawkesbury, Parramatta, and Penrith campuses. Staff may be eligible for discounted fees and salary packaging, with places subject to centre capacity.

Application Details

• Position Enquiries: Direct to Dr Annette McLaren, Director of Operations, Provost Office via A.Mclaren@westernsydney.edu.au. Please include the job reference code REF1757B.
• Closing Date: 11:59pm, Monday 31 August 2026.
• Working Rights: You must provide evidence of your fulltime working rights in Australia for the full term of the appointment at time of application. Employer visa sponsorship is not available for this position.
• How to Apply: Please note that only applications submitted via the University's online recruitment system will be considered. As part of your online application, you will be asked to respond to screening questions addressing the key qualifications, experiences and skills required for this position.

Belonging at Western

We are committed to substantive equality as outlined in our Equal Opportunity Policy. We actively encourage applications from Indigenous Australians, candidates of all gender identities and expressions, people of all abilities, and those from culturally and linguistically diverse backgrounds.

For reasonable adjustments during the application process, please contact talentacquisitionteam@westernsydney.edu.au.

About Western

This is your opportunity to be part of something bigger. By joining Western Sydney University, you become a valued member of our community. As our region changes, so too does our university. Western is boldly different, energetic, global, diverse, dynamic, and youthful.

Our mission is to deliver student success, impactful research, and stronger communities. As part of our team, you will have a stake in shaping the future of education, broadening horizons, and changing lives. Making a difference starts at Western.

For the latest please visit our website and LinkedIn.

Qualifications

Additional Information