Project Manager & Executive Assistant | Mon to Fri 38 hours | Balcatta Support Centre

Company Description

Sodexo is a people business, employing over 400,000 people worldwide and thousands in Australia. Our hospitality all-rounders play a key role in keeping our sites functioning and well-maintained for village residents' safety, comfort, and well-being. Working with Sodexo is more than a job; it’s a chance to be part of something greater because we believe our everyday actions have a big impact.

Job Description

Executive Assistant / Project Manager

This is a unique opportunity for an experienced Executive Assistant / Project Manager who enjoys combining high-level executive support with the ownership and delivery of key business projects.

Supporting the Director Operations, E&R National and broader leadership team, you’ll play an important role in keeping day-to-day priorities moving while also coordinating and delivering projects across the business.

You’ll work with a high level of autonomy, build strong relationships with senior leaders and help bring structure, momentum and follow-through to a busy operational environment.

What you’ll be doing

Executive Support

• Provide high-level support to the Director Operations and leadership team
• Coordinate meetings, diaries, travel and accommodation
• Prepare reports, presentations, communications and executive updates
• Manage meeting agendas, minutes and actions, ensuring commitments are followed through
• Coordinate invoices, expenses and general administration
• Support leadership workshops, conferences and key business activities
• Manage confidential and sensitive information appropriately

Project Management

• Coordinate and deliver multiple projects and business initiatives from planning through to completion
• Develop project plans, timelines, milestones and reporting
• Keep stakeholders accountable for actions, deadlines and deliverables
• Monitor project risks, issues, dependencies and priorities
• Work across operational and support teams to keep projects moving
• Prepare project updates and recommendations for senior leadership
• Support change and the implementation of new processes or ways of working
• Help ensure projects are delivered within agreed scope and timeframes

Qualifications

What we’re looking for

We’re looking for someone who is organised, proactive and confident working with senior stakeholders, but equally comfortable rolling up their sleeves and driving projects forward.

You’ll ideally bring:

• 5+ years’ experience across executive support, project coordination or project management
• Experience supporting senior leaders in a fast-paced environment
• Demonstrated ability to manage projects or business initiatives across multiple teams
• Strong stakeholder management and communication skills
• Excellent organisation and attention to detail
• Confidence managing competing priorities and working autonomously
• Strong Microsoft Office skills, with SharePoint, Visio and Adobe experience advantageous
• A Diploma in Business Administration or related qualification is desirable, but not essential

Additional Information

• Competitive pay and job security in an essential services industry
• Access to 100+ retail discounts and multiple salary packaging options
• Great teamwork and a solid group of people around you!
• Opportunities for training and career progression within Sodexo

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