Program Administrator 1 / Research Program Administrator

Function/Duties of Position

The primary research mission of the Department of Pediatrics at OHSU is to better understand cancer through basic, translational and population-based research that improves cancer prevention, detection and treatments for all. Our community of faculty, trainees and staff brings together scientists from a broad range of disciplines and works collaboratively to advance innovation and translate discoveries from the lab into meaningful impacts for kids with cancer and our community.

 

The Program Administrator will provide support to Prof. Jevon Cutler, a senior faculty member who directs a sizeable, multi-disciplinary, and highly collaborative research lab in pediatrics   This role is responsible for management of the administrative functions of the Cutler lab. This involves budget and business operations, such as scheduling, ordering and procurement of items for lab staff; managing collaborative project gatherings, preparing regular reports of lab resources and collaborative projects, documenting scientific impact, managing lab-related activities, procurement and invoices, and coordinating the recruitment and promotion process. They will work directly with Dr Cutler and trainees, serve as a liaison to Pediatrics Finance, Grants Management, and Human Resources, and assists Prof Cutler in grant budgeting, documentation and submission processes. The ideal candidate is someone who is organized and enthusiastic, scientifically oriented, with advanced communication skills who will take initiative to support the PI/lab director and the lab's changing needs. They will thrive in a fast-paced, interactive and busy environment.  Candidate will provide expert assistance with scheduling, meeting preparation, reimbursements, event assistance, as well as general lab support. Experience with procurement, inventory management, basic bookkeeping, and familiarity with website design/social media is required. Social science and/or general science background will be a big plus, as well as managing recruitment efforts, and developing onboarding activities for the team. Coordinates the editing, documenting, proofing, and distribution of grant applications. Analyzes data and uses judgment in making independent decisions regarding the coordination of projects and collaborators.

Required Qualifications

• Bachelor’s degree AND two years of experience leading projects OR Associate’s degree and three years of experience leading projects OR Equivalent combination of education, training, and experience. At least three years of administrative support experience supporting a team of 10 or more. 
• Experience must include:
  • 2 years experience in a research environment as a researcher or administrator AND 2 years experience coordinating projects or programs
• Ability to thrive in an ambiguous environment
• Demonstrative creative and proactive problem solving
• Proficiency in excel
• Ability to prioritize multiple tasks at one time
• Excellent communication, analytical and organizational skills:  both written and verbal
• Ability to work independently and as part of a team while being collaborative in resolving problems
• Intermediate skills with Microsoft Office (Excel, Outlook, Access, Word, and PowerPoint) on Window OS. Ability to accurately type 60wpm
• Working knowledge of Oracle
• Must have demonstrated excellent customer service skills both on the phone and in person
• Must possess energy and drive to coordinate multiple projects simultaneously
• Ability to use tact and diplomacy to maintain effective working relationships

Preferred Qualifications

• Master’s degree
• Science background
• 3 to 5+ years’ experience in a research environment as a researcher or administrator
• 1+ year lab management experience or supervisory experience
• Experience using Smartsheet

Additional Details

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Why apply to OHSU?

We are Oregon's only public academic health center. In addition to caring for patients, we lead groundbreaking research. We also train the next generation of health care professionals. As Portland's largest employer, we give you opportunities to learn and advance in a system of hospitals and clinics across Oregon and Southwest Washington. All are welcome. OHSU welcomes people of all ages, ethnicities, genders, national origins, religions and sexual orientations. We are striving to build an anti-racist, multicultural institution and encourage people with diverse backgrounds to apply. To request reasonable accommodation, contact askhr@ohsu.edu