Production Assistant

Job Title: Production Assistant

Reporting To: Production Manager

Job Summary:

The Production Assistant at Triquetra Health will ensure an efficient production execution to

support our mission of delivering premium natural health products. This position coordinates

with suppliers, manufacturers, and co-packers to maintain material availability, executes

production runs aligned with demand forecasts, and oversees financial tracking for inventory

and production activities.

Duties & Responsibilities:

Production Execution:

• Determine the quantity of raw materials and packaging needed for upcoming

production runs based on stock on hand, stock on order, and demand forecasts.

• Execute production runs, ensuring timely availability of finished products.
• Track inventory levels of raw materials and packaging to maintain accurate stock

records.

Purchase Order Management and Supplier Coordination:

• Create, issue, and manage Purchase Orders (POs) for raw materials and

packaging, collaborating with suppliers, manufacturers, and co-packers to ensure

material availability, timely delivery, and efficient production flow.

• Create, issue, and manage Blanket Purchase Orders (BPOs) based on sales

forecasts and production planning for a 6- to 12-month timeframe. Monitor BPO

utilization, maintain current commitments, and coordinate with suppliers to

ensure sufficient inventory levels, continuous material availability, and

prevention of stock-outs.

Standard Operating Procedures (SOPs):

• Create and maintain Standard Operating Procedures (SOPs) for production

processes.

Process & Cost Optimization:

• Streamline processes and tools to enhance operational efficiency and reduce

costs.

Financial Tracking:

• Track invoices and ensure timely financial processing for all production activities.

Compliance & Regulatory Support:

• Support and contribute to compliance projects, ensuring adherence to
• regulatory standards and internal policies.

Additional Support:

• Perform any additional tasks as required by management to support smooth

operations.

Must-Have Qualifications

• Minimum 2 years of experience in the dietary supplement, nutraceutical, food,

pharmaceutical, or consumer packaged goods (CPG) manufacturing industry.

• Experience creating, issuing, and managing Purchase Orders (POs) for raw materials and

packaging components.

• Experience managing supplier relationships and coordinating material deliveries to

support production schedules.

• Experience creating, maintaining, and tracking Blanket Purchase Orders (BPOs) to ensure

continuous material availability and prevent stock-outs.

• Strong organizational and project management skills with the ability to manage multiple

priorities and deadlines.

• Proficiency in Google Sheets.
• Strong analytical and problem-solving skills with the ability to identify supply chain risks

and escalate issues proactively.

• Excellent verbal and written communication skills with suppliers, manufacturers, co-

packers, and internal departments.

• High attention to detail and accuracy in purchasing, inventory management (raw

materials & packaging), and financial tracking.

• Experience tracking invoices and supporting timely financial processing.
• Ability to create, maintain, and follow Standard Operating Procedures (SOPs).
• Self-motivated, dependable, and capable of working independently with minimal

supervision.

Requirements

• Prior experience in production coordination, supply chain, or inventory management is a plus
• Strong organizational and time management skills with the ability to handle multiple priorities
• Detail-oriented with a focus on accuracy in tracking inventory, POs, and financial records
  
  
• Proficient in Google Workspace and Microsoft Excel; experience with inventory or ERP tools is a plus
• Comfortable creating and updating Standard Operating Procedures (SOPs)
• Strong communication skills for coordinating with suppliers, co-packers, and internal teams
• Basic understanding of compliance and regulatory processes in production or manufacturing
• Problem-solver with the ability to identify process inefficiencies and suggest improvements
• Must be willing to work from 9:00 AM to 6:00 PM Eastern Standard Time
• Must be amenable to using a time-tracking tool during work hours