Procurement Operations Manager

Joining Collibra's Finance and Procurement team

Collibra's Finance team is united by our relentless focus on building trusted business partnerships, solving difficult business challenges, scaling systems and processes for growth, and making a meaningful impact on our business.

We embody our values of "One Collibra" by working, learning, and having fun together; as well as being "Respectfully Direct" with each other. We are passionate about the role finance can play in shaping our business, take full ownership over the work we do, and are driven to get things done. As the Procurement Operations Manager, you will own P&E and G&A category spend, manage the full vendor lifecycle, and ensure operational excellence across purchase order management, invoice processing, and compliance.

This is a hybrid role based in our Prague office. Our hybrid model means you'll work from the office at least two days each week. This setup helps us stay connected, work more closely together, and keep making progress as a team.

The Procurement Operations Manager at Collibra is responsible for

• Procurement Operations and category Ownership: Managing category spend across G&A, product, and engineering functions, acting as the primary point of contact for vendor relationships and spend decisions within these categories.
• Vendor Lifecycle Management: Overseeing the full vendor lifecycle — including intake, review, redlining, and renewal — to ensure contracts are executed efficiently and aligned with business objectives.
• Invoice Validation & Exception Handling: Reviewing and validating invoices, resolving discrepancies, and managing exceptions to ensure timely and accurate payment processing.
• P-Card Program Administration: Administering the corporate purchasing card program, including policy compliance, reconciliation oversight, and employee guidance.
• Vendor Management & Contract Execution: Leading review and contract execution for vendors, ensuring favorable terms and adherence to procurement standards.
• Cross-functional Partnership: Collaborating closely with P&E, Finance, Legal, IT, HR, and Facilities teams to align procurement operations with organizational needs and priorities.

You have

• 4–7 years of related procurement operations or procurement support experience
• Experience managing vendor relationships and contract lifecycle processes (intake, review, redline, renewal)
• Solid understanding of procure-to-pay processes, including PO management, 3-way match, and invoice validation
• Familiarity with P-Card program administration and spend compliance
• Strong attention to detail with a track record of accuracy in financial or operational processes
• Experience with Zip, Tropic, NetSuite, and/or DocuSign is preferred
• SaaS background.
• Demonstrated proficiency in leveraging AI tools (e.g., Claude, Gemini, ChatGPT, Copilot) to solve real-world business challenges, drive measurable outcomes, or streamline workflows.
• Proficiency in MS Office Suite, including Excel; experience with reporting tools is a plus
• A bachelor's degree or equivalent related working experience is required
• This position is not eligible for visa sponsorship

You are

• Operationally minded with a strong sense of ownership over process quality and accuracy
• A collaborative partner who builds strong relationships across Finance, Legal, HR, IT, and business teams
• Highly organized and able to manage multiple workstreams and deadlines simultaneously
• A clear communicator who can navigate vendor conversations and internal escalations with professionalism
• Adaptable and comfortable working in a fast-paced, evolving environment
• Proactive in identifying process gaps and motivated to drive continuous improvement

Measures of success

• Within your first month, you will become acclimated to Collibra's procurement systems, vendor portfolio, and key cross-functional stakeholders
• Within your third month, you will own the day-to-day procurement operations for P&E and G&A categories, including vendor lifecycle management, PO release, and invoice validation workflows
• Within your sixth month, you will be operating independently and driving improvements to procurement processes, P-Card administration, and Tier 3 vendor negotiations, with measurable impact on accuracy, compliance, and efficiency