Key Responsibilities

1. Calendar & Schedule Management

• Manage executive calendars and appointments.
• Schedule meetings, interviews, and business discussions.
• Coordinate meeting invitations and confirmations.
• Track upcoming events, deadlines, and commitments.
• Send reminders to concerned stakeholders.

2. Communication Management

• Screen and prioritize emails, calls, and messages.
• Draft professional emails, letters, and correspondence.
• Maintain communication between management and departments.
• Record important instructions and follow up on action items.

3. Meeting Coordination

• Arrange meeting venues or virtual meeting links.
• Prepare meeting agendas.
• Take meeting minutes (MOM).
• Circulate MOM and track action points.
• Follow up on pending commitments.

4. Travel & Accommodation Management

• Arrange travel bookings, flights, trains, and local transportation.
• Book hotels and accommodation.
• Prepare travel itineraries.
• Maintain travel expense records.

5. Document Management

• Maintain confidential records and files.
• Organize digital and physical documents.
• Prepare presentations, reports, and business correspondence.
• Ensure proper version control of important documents.

6. Follow-Up & Task Tracking

• Maintain daily task trackers.
• Follow up with departments on pending activities.
• Escalate delays to management when necessary.
• Update status reports regularly.

7. Event & Visitor Coordination

• Coordinate executive visits and guest meetings.
• Arrange hospitality and logistics.
• Maintain visitor schedules and records.
• Support company events and management functions.

8. Expense & Administrative Support

• Process reimbursement requests.
• Maintain expense records.
• Coordinate office administrative requirements.
• Assist in vendor and service coordination.