Permitting & Expediting Administrator

Who We Are

Do you face problems head on and thrive on tackling challenges? Are you naturally competitive and internally motivated to be the best in your field? If the answer is yes, then there may be a position for you at Encore Fire Protection. At Encore, we believe that the key to success is our diverse and talented team of employees.

Encore Fire Protection is an industry-leading, full-service fire protection company, serving over 30,000 customers down the east coast, from Maine to Louisiana. With over 2,400 dedicated employees, we deliver top-notch service to those who rely on us to save lives and protect property through state-of-the-art fire suppression, sprinkler systems, and alarm solutions. Our mission? To be the best fire protection company the industry has ever seen.

The Opportunity

Our continued growth and success has created the need for an Permitting and Expediting Administrator working on our operations team in our Bohemia, NY Office. This role is essential for managing all aspects of filing, permitting, and expediting plan and permit submittals with Authorities Having Jurisdiction (AHJs), as well as handling violation remedies and compliance correspondence. We're looking for someone with strong knowledge of fire alarm, sprinkler, suppression, and special hazard systems, to act as a liaison between our Special Services teams internally and regulatory agencies to ensure timely approvals and regulatory alignment.

Key Responsibilities

Permit Management & Filing:

• Prepare, submit, and track all fire protection permit applications.

• Maintain organized records of submittals, approvals, and revisions.

• Ensure documentation meets all applicable fire codes and standards.

Expediting & Coordination:

• Follow up with AHJs to accelerate review and approval timelines.

• Coordinate with internal teams to gather required documentation and respond to AHJ comments.

• Resolve permitting delays and escalate issues when necessary.

Violation Remedy & Compliance:

• Draft and submit violation remedy letters and compliance documentation to AHJs.

• Collaborate with field and design teams to address cited issues and ensure corrective actions are implemented.

• Maintain a log of violations, resolutions, and correspondence for audit and reporting purposes.

Code Interpretation & Regulatory Support:

• Interpret NFPA codes and local fire safety regulations for fire alarm, sprinkler, suppression, and special hazard systems.

• Advise internal teams on jurisdictional requirements and compliance strategies.

• Monitor changes in fire protection regulations and update internal processes accordingly.

Stakeholder Communication:

• Serve as the primary point of contact for AHJs regarding fire protection permits and compliance.

• Communicate status updates to project managers and team leaders.

• Build and maintain strong relationships with regulatory agencies.

What You Bring to the Table

• 3+ years of experience in permitting, compliance, or regulatory coordination within the construction or trades.

• Strong knowledge of permitting processes’ codes and local fire safety regulations.

• Experience working with AHJs across multiple jurisdictions a plus.

• Excellent writing skills for formal correspondence and compliance documentation.

• Prior experience with fire alarm, sprinkler, suppression, and special hazard systems (preferred).

• Familiarity with construction documentation and plan review processes (preferred).

Salary commensurate with experience with opportunity for a results-driven bonus based on personal output and effectiveness in role. Expected salary range between $60,000 - $80,000

Beyond the Paycheck

At Encore, we’re all about creating a culture where success is celebrated. We recognize that our work makes people’s lives safer, and we reward those who contribute to our growth. Here’s what you can expect:

• Competitive Salary: Compensation commensurate with your experience, with the opportunity to earn performance-based bonuses tied to your personal effectiveness and contributions to the team.
• Purpose-Driven Work Environment: We believe in working smarter, not harder. You’ll be part of a culture that values results, and we empower our team to focus on impactful work.
• Flexible Dress Code: Upon joining, you’ll receive branded Encore gear and we believe in dressing for the objective, not the occasion. Most days, you can enjoy a casual work environment, but we’ll dress up when the situation calls for it.
• Innovative Culture: We encourage a culture of experimentation and improvement. You’ll have the freedom to express your ideas and be part of a company that is always looking to improve and grow.
• Tools for Success: Access to leading-edge web-based productivity tools.
• Health and Wellness: Comprehensive medical, dental, and vision coverage through Blue Cross to keep you and your family healthy.
• Retirement Planning: Participation in our Fidelity 401(k) plan with a company match, helping you save for your future.
• Life Insurance: Company-paid life insurance policy of $50,000 to give you peace of mind.

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Encore Fire Protection is an Equal Opportunity Employer.

Encore Fire Protection is an E-Verify Employer

As an EEO/AA employer, Encore Fire Protection considers applicants for employment without regard to, and does not discriminate on the basis of, gender, sex, sexual orientation, gender identity, national origin, age, race, protected veteran status, disability, or any other legally protected status