Payroll Specialist

Payroll Processing (40%)

• Execute full-cycle, multi-country payroll processing for all Alimentiv employees, ensuring accuracy, timeliness, and compliance with applicable legislation across Canada, the United States, and global EOR jurisdictions.
• Validate and reconcile payroll inputs including new hires, terminations, salary changes, bonuses, and statutory deductions prior to each pay run.
• Prepare and submit government remittances, statutory filings, and year-end reporting obligations including T4s, W-2s, and other country-specific requirements.
• Manage off-cycle and adjustment payrolls as required, ensuring appropriate documentation and audit trails.
• Maintain payroll records in accordance with regulatory retention requirements and organizational data governance standards.

Stakeholder Service and Communication (35%)

• Serve as the primary point of contact for employee payroll inquiries, resolving pay questions with accuracy and professionalism.
• Serve as the primary escalation point for Payroll Coordinators, investigating and resolving complex payroll issues, exceptions, and inquiries that require advanced knowledge or judgment beyond standard processing procedures.
• Collaborate with Finance on payroll reconciliations, journal entries, and budget reporting to ensure alignment across financial systems.
• Coordinate with HR Business Partners and People Operations on employee lifecycle events affecting payroll, including leaves, benefits elections, and terminations.
• Liaise with external payroll vendors and government agencies on remittance matters, regulatory inquiries, and service deliver.

Compliance and Audit (10%)

• Monitor changes to payroll legislation, tax regulations, and employment standards across all jurisdictions in which Alimentiv operates and implement required updates.
• Prepare payroll-related documentation and data in support of internal and external audits, responding to auditor inquiries with accuracy and timeliness.
• Identify and escalate payroll compliance risks, recommending corrective actions where applicable.
• Ensure payroll processes align with SOX controls, SOC 2 requirements, and other applicable governance frameworks.

Continuous Improvement and Systems (10%)

• Identify and lead opportunities to streamline payroll workflows, reduce manual effort, and improve data accuracy across the payroll cycle.
• Support the configuration, testing, and optimization of payroll and HRIS modules to ensure system integrity and alignment with business requirements.
• Contribute to payroll modernization initiatives including vendor transitions, system implementations, and process redesign projects.
• Maintain payroll system data governance practices, including access controls and validation processes.
 

Team Capability and Mentorship (5%)

• Provide guidance and on-the-job mentoring to Payroll Coordinators and junior payroll staff to build team capability and ensure consistent payroll execution.
• Develop and maintain training materials, process guides, and documentation that reduce knowledge dependency and support team development.

Qualifications

• Minimum of 4 - 6 years of related experience
• Post-secondary certificate / diploma (College, Training Institute, etc.)
• Fluent writing, reading, and oral communication in English 

Additional Knowledge and Skills

• In-depth knowledge of global payroll legislation (e.g. United Kingdom, Netherlands, Germany, Poland, Romania, Canada, United States, Brazil, Australia) payroll legislation, tax regulations, and employment standards across multiple jurisdictions.
• Hands-on experience with payroll systems and HRIS platforms, including system configuration, data validation, and reporting.
• Strong proficiency in payroll reconciliation, journal entries, and financial reporting processes.
• Familiarity with global EOR payroll models and multi-country payroll vendor management.
• Working knowledge of SOX controls, SOC 2 requirements, and payroll audit practices.
• Advanced proficiency in Microsoft Excel for data analysis, reconciliation, and reporting.
• Ability to manage competing deadlines with a high degree of accuracy and attention to detail.
• Discretion and professionalism in handling confidential employee and financial information.
• Professional payroll designation is strongly preferred