Payroll Manager - India, SEA & MEA Countries

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Mission Statement:

The Payroll Manager is responsible for managing and overseeing all aspects of payroll processing, Statutory, Income Tax, Social Security & Third Party Vendor administration within the HR Operations shared services department. This role ensures accurate and timely payroll operations, compliance with all relevant laws and regulations for India, SEA & MEA Countries.

Your Responsibilities:

• Payroll Management: Oversee the end-to-end payroll process, ensuring accuracy and compliance with local, state, and federal regulations. Ensure timely processing of payroll for all employees, including salary, hourly, and contract staff. Manage payroll tax reporting and compliance. Handle payroll-related inquiries and resolve discrepancies in a timely manner. Oversee the end-to-end payroll process, ensuring accuracy and timeliness. Manage payroll systems and software, ensuring they are updated and functioning effectively. Ensure compliance with federal, state, and local payroll laws and regulations. Handle payroll inquiries and resolve discrepancies. Collaborate with finance and accounting departments for payroll reconciliation and reporting.

• Compliance and Reporting: Ensure all payroll processes comply with relevant regulations and company policies. Prepare and submit required reports to government agencies. Manage audits related to payroll. Maintain accurate and confidential records of employee payroll information.

• Process Improvement: Identify and implement process improvements to enhance the efficiency and effectiveness of payroll, Social Security & Income Tax operations. Stay current with industry trends and best practices in payroll administration. Utilize HR technology and systems to streamline processes and improve service delivery. Identify opportunities for process improvements in payroll administration. Implement best practices and streamline operations to enhance efficiency. Lead projects related to system upgrades, process automation, and other initiatives.

• Team Leadership: Lead, coach, and develop a team of payroll specialists. Foster a collaborative and high-performing team environment. Conduct performance evaluations and provide feedback and development opportunities. Provide training and support to team members. Set performance goals and conduct regular performance reviews.

• Stakeholder Management: Building relationships with customers, vendors, COEs and global stakeholders.

• Communication: Keep stakeholders informed through clear, consistent updates.

• Management: Address concerns and expectations to foster collaboration.

• Living Hitachi Energy’s core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your Background:

• Bachelor’s / Post Graduate degree and/or equivalent.

• 12-15 years of hands-on experience on the HR Operations Payroll & Social Security process.

• Must have hands-on experience managing payroll for 15,000+ employees in a large, complex organizational environment.

• Experience in project management and closely worked with management to drive initiatives and management activities across.

• Strong knowledge of payroll regulations and compliance requirements.

• Proficiency with payroll software and HRIS systems (e.g., ADP, Workday, SAP).

• Excellent analytical and problem-solving skills.

• Strong leadership and team management abilities.

• Detail-oriented with a high level of accuracy.

• Strong organizational and project management skills.

• Ability to manage multiple priorities and meet deadlines. 

• Occasional travel may be required for training and conferences.

• Proficiency in both spoken & written English language is required.                       

Accessibility and reasonable accommodation

Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.

This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.

Use of Al and automated tools in recruitment

As part of our recruitment process, Hitachi Energy uses digital and automated tools, including Al-supported solutions, to assist with activities such as application screening, job matching, and interview scheduling. These tools are designed to support our recruiters and do not replace human decision-making. Candidate data is processed in accordance with applicable data protection and employment laws as well as Hitachi's Global Data Privacy Notice.

Background Screening and Security Checks

As part of the hiring process, Hitachi Energy conducts pre-employment background checks that may include verification of employment history, education, criminal records, and other relevant information, in accordance with applicable laws.

For certain roles—particularly those involving access to sensitive information, financial responsibilities, client data, regulated environments, or security-sensitive functions—additional or more comprehensive background or security screenings may be required. These may include, but are not limited to, enhanced criminal history checks, credit history reviews (where legally permissible), sanctions screening, or other due diligence measures aligned with the responsibilities of the position.

The scope and depth of any background or security review will be determined based on the nature of the role and business necessity, and will always be conducted in compliance with applicable federal, state, and local laws. Candidates will be notified and, where required, asked to provide consent prior to the initiation of any such checks.