Payroll & Accounting Ops. Specialist

hatch I.T. is partnering with Babel Street to find a Payroll & Accounting Ops. Specialist. Please see details below:

About the Role

The Payroll & Accounting Ops Specialist will support the financial operations of Babel Street by executing payroll processes and assisting with broader accounting operations. This role reports to the Accounting Operations Manager and is responsible for ensuring accurate, timely, and compliant payroll processing across U.S. and International operations, and providing operational accounting support across key accounting functions including billing and collections, accounts payable and payments, cash management, tax and other areas. 
 
This position requires a detail-oriented, highly responsible, committed and dependable professional with strong payroll and foundational accounting knowledge, capable of managing day-to-day payroll activities and supporting the functions noted above. The role will play a key part in maintaining payroll accuracy, supporting compliance efforts, and contributing to scalable, efficient accounting processes as the company continues to grow. 

About the Company

Babel Street is the trusted technology partner for the world’s most advanced identity intelligence and risk operations. They deliver advanced AI and data analytics solutions providing unmatched, analysis-ready data regardless of language, proactive risk identification, 360-degree insights, high-speed automation, and seamless integration into existing systems. Babel Street empowers government and commercial organizations to transform high-stakes identity and risk operations into a strategic advantage.  The actionable insights we deliver safeguard lives and protect critical assets around the world.  Babel Street is headquartered in Reston, Virginia, with regional offices in Boston, MA and Cleveland, OH, and international offices in Australia, Canada, Israel, Japan, and the U.K.

Responsibilities:

Global Payroll Processing & Coordination:

Execute and support end-to-end global payroll processing for a dynamic, expanding, multi-entity and multi-state company with approximately 250 worldwide employees 

Prepare U.S. semi-monthly payrolls, and special payrolls as needed, for exempt and non-exempt employees, salaried and hourly employees, ensuring accuracy and timeliness

Coordinate with third-party payroll providers for U.S. and five International payrolls (Australia, Canada, Israel, Japan, and UK)

Maintain payroll records and support documentation

Act as a primary point of contact for payroll-related inquiries and issues, providing timely and effective resolutions, and escalating complex, non-routine, or high-risk matters to the Accounting Operations Manager for review and guidance 

Financial Statement Close Support:

Prepare payroll-related journal entries for review

Assist in payroll-related balance sheet reconciliations

Support timely completion of payroll deliverables 

Payroll Tax Compliance & Reporting: 

Support payroll tax compliance activities

Prepare payroll reports for internal stakeholders and audits

Assist with audit documentation requests 

HR & Cross-Functional Collaboration: 

Partner with HR to ensure accurate employee data updates

Collaborate on payroll-related improvements 

Accounting Operations Support:

Support the Accounting Operations Manager with broader accounting and finance operation as needed

Assist with sales tax compliance activities, including data preparation and coordination of filings

Support accounts receivable processes, including billing, collections, customer follow-ups and dunning communications 

Assist with ad hoc accounting tasks, reconciliations, and process improvements

Provide backup support for other operational accounting processes as needed 

Qualifications:

Education & Certification:

Bachelor’s Degree in Accounting, Finance, or related field (or equivalent experience) preferred

CPP certification preferred 

Experience and Knowledge: 

3+ years of payroll or accounting experience

U.S. payroll processing expertise

Operational accounting experience (AP, AR, sales tax, cash management, etc.) preferred

Experience in a multi-entity environment is a plus

Working knowledge of U.S. payroll regulations

Basic understanding of accounting operations and workflows

Basic understanding of international payroll is a plus 

Technical Skills: 

Strong working knowledge of payroll systems (Paylocity preferred)

Familiarity with accounting systems (NetSuite preferred)

Strong Microsoft Excel skills

Experience with HRIS platforms is a plus

Experience supporting systems implementations, integrations, or process automation initiatives across payroll, HRIS, and accounting platforms is a plus 

Soft Skills: 

Strong attention to detail

Ability to manage multiple priorities

Strong communication and collaboration skills

Ability to escalate issues appropriately