Office Manager III

Essential Job Functions

• Processing payroll for multiple sites, to include input and vacation tracking for hourly employees and reconciliation of payroll; tracking absenteeism system and maintaining points tracking for multiple location; managing weekly crewing for plant(s)
• Performing basic HR support functions including but not limited to, employee and retiree insurance and payroll information, FMLA, S&A, and Life Insurance; coordinating accident information to insurance carrier, maintains OSHA logs and manages submittal process
• Performing benefits orientation for new hires; maintaining accurate wage increases and benefits for new hires and training on jobs; managing and tracking the job bid posting process; maintaining plant seniority records
• Labor Management Team Scribe; collecting, logging, and maintaining grievances at multiple locations; managing the Wellness committee for multiple locations
• Performing general office administration - incoming/outgoing mail & plant calls; post plant communication and recognition; support to plant visitors; maintaining current and historical employee records.

Scope of Responsibility

The Office Manager; Multi-Site is responsible for the administrative and clerical functions in support of plant operations.

Decision Making

The Office Manager; Multi-Site receives general instruction, analyzes work, and determines action to be taken within standard practice and procedure.

• High school diploma or GED certificate

• Requires computer operation skills including, proficiency in Microsoft Office Suite

• Requires strong interpersonal and communications skills and the ability to work effectively in a team and individual environment

• Requires analytical skills and the ability to assemble data 

• Requires time management and organization skills with accurate and precise attention to detail

• Requires time management skills

  Work Experience

• The Office Manager; Multi-Site requires two (2) – four (4) years of hands-on administrative support experience in a manufacturing office environment.

• Physical and Environmental Requirements

• Physical Activity:  Requires more than 2/3 of time using hands/fingers to handle and/or feel or reaching with hands and arms; 1/3 to 2/3 of time sitting, talking or hearing; less than 1/3 of time standing or walking.

• Lifting:  Requires lifting up to 25 pounds less than 1/3 of time.

• Vision:  Requires accurate close and distance vision and the ability to focus.

• Environment:  Requires more than 2/3 of time in an office setting with very limited exposure.

• Noise:  Requires exposure to moderate noise.

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