Office Manager – Connectivity Solutions

The Office manager to work in a fast-paced environment. Duties will include invoice creation, data entry, material ordering, and time approval across multiple sites. Work will require strong organizational skills and attention to detail. Up to three years of related professional work experience. General familiarity with data, voice and video technologies. 

Essential Job Functions:

•  Strong skills in organization and vendor management
• Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
• Must have high level of interpersonal skills to handle sensitive and confidential situations.
• Must be able to interact and communicate with individuals at all levels of the organization.
• Ability to work independently as well as in a team setting
• Documents data/information such as organizational unit or program area work activity, purchasing and resource utilization.
• Prepares reports and communications
• Inventories, orders, and office supplies; completes purchase requisitions and receives supplies
• Ability to update documentation and procedures. (Network layouts and drawings.)
• Ability to maintain working relationships with Customer and external venders.
• Compiles and maintains employees’ time records
• Proficiency in Microsoft Office (Outlook, Word, Access and Excel).
• Develop proficiency in customer software tools (Warehouse Inventory and Order tracking, including Service Now and SharePoint.
• Develop proficiency in software tools, including warehouse inventory and/order tracking.
• • Monitor status of service requests and trouble tickets to purchase equipment. Track status through delivery to Customer. Produce Weekly Status Reports.

Attributes:

• Courteous and Ethical Behavior: The ability to use good judgment and avoid situations that create an actual or perceived conflict between personal interest and those of the Company.
• Written and Oral Comprehension: The ability to read, listen to and understand information and ideas presented in writing or through spoken words.
• Written and Oral Expression: The ability to communicate information and ideas effectively so others will understand.

Schedule:

M-F, 8-5 -Central Time.  Ability to work after hours during the week and weekends, as the workload requires. 

Note:  The duties and responsibilities described on this document are not necessarily a comprehensive list and additional tasks may be assigned to the employee from time to time; and the scope of the job may change as necessitated by business demands.

Required Qualifications:

• High School diploma or equivalent.
• Bachelor of Science degree in related field preferred.
• 1-3 years related work experience.
• Work experience using MS Office to include Outlook, Excel, Word, PowerPoint, and Teams; ability to use other software programs to access company data and information.
• Judgment and Decision Making: Considering the relative costs and benefits of potential actions to choose the most appropriate one.
• Speaking: Talking to others to convey information effectively.
• Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternate solutions, conclusions, or approaches to problems.
• Operational Excellence: The ability to identify problems, gather and analyze information skillfully, and recommend solutions in the best interest of the department and Company.
• Leadership: Positive influence on others.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 10 pounds at times.
• CONUS travel may be required from time to time.

Working Conditions

The position involves occasional exposure to outdoor weather conditions, wet or humid conditions, extreme cold, extreme heat, and loud noise levels.

Reasonable Accommodations

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodation may be made to help enable qualified individuals with disabilities to perform the essential functions.

Albers Aerospace is an Equal Opportunity Employer and does not discriminate.  All employment decisions are based upon qualifications, merit, and business need.

Our core competencies include systems engineering, program management, logistics, production support, aircraft maintenance, and aviation/aerospace services. We were founded in 2015 and since our establishment, we have been attracting the best talent in our fields of interest enabling us to provide cutting-edge solutions and support to our warfighters. We understand and provide expert consultation on weapons systems acquisition programs, maintenance/modernization programs, and sustainment programs. We know defense and we know aircraft systems.