Office Manager

Position Summary 

The Office Manager provides high-level administrative and operational support to the CEO, CFO and a small team. This role is responsible for providing administrative and operational support, managing schedules, coordinating travel and events, maintaining office supplies, supporting special projects, and ensuring day-to-day administrative operations run smoothly. 

The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple priorities while maintaining professionalism and confidentiality. 

Essential Duties and Responsibilities 

• Manage and coordinate the CEO and CFO’s calendars, meetings, and appointments. 

• Schedule internal and external meetings and ensure all necessary materials are prepared. 

• Arrange domestic and international travel, including flights, hotels, transportation, and itineraries. 

• Order and maintain office supplies and equipment. 

• Plan and coordinate company meetings, team events, employee recognition activities, and leadership off sites. 

• Manage event logistics including venues, catering, materials, technology needs, and communications. 

• Provide administrative support to a small team, including scheduling, document preparation, meeting coordination, light accounting, and follow-up activities. 

• Assist with employee onboarding and offboarding logistics and employee recognition programs. 

• Serve as the contact for facilities related requests. 

• Handle incoming and outgoing mail, shipping requests and other related work.   

• Support cross-functional initiatives and departmental projects. 

Qualifications 

Required 

• High school diploma or equivalent. 

• 3+ years of administrative, executive assistant, office management, or related experience. 

• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint. 

• Strong organizational and time management skills. 

• Excellent written and verbal communication skills. 

• Ability to handle confidential information with discretion. 

• Strong attention to detail and follow-through. 

Physical Requirements 

• Ability to sit, stand, and work at a computer for extended periods. 

• Ability to occasionally lift and move office supplies and materials up to 25 pounds. 

What Success Looks Like 

• The CEO and CFO’s calendar and priorities are effectively managed. 

• Team scheduling and administrative needs are handled efficiently. 

• Travel arrangements and events are flawlessly coordinated. 

• Office supplies and operations run smoothly without disruption. 

• Special projects are completed accurately and on time. 

• Leadership and team members receive timely, professional support.