Office Coordinator

About the Role

We're looking for a proactive, organized Office Coordinator to keep our office running smoothly day to day. This is a full-time, in-office role covering everything from stocking snacks and drinks to managing lunch catering, keeping shared spaces organized, coordinating with vendors, supporting recruiting coordination, handling mail, and monitoring office access. The ideal candidate has strong organizational and scheduling skills, a strong sense of ownership, and enjoys creating a great in-office experience for the team.

Responsibilities

• Keep the office fully stocked with snacks, drinks, and pantry supplies, tracking inventory and reordering as needed
• Coordinate and manage daily catered lunches by placing orders, scheduling deliveries, communicating with restaurants and catering vendors, and ensuring timely setup and cleanup
• Maintain a clean, organized, and well-stocked office, including supply closets, kitchen, and common areas
• Build and manage relationships with external vendors (catering, supplies, maintenance, and other service providers)
• Provide administrative support to the recruiting process, including scheduling interviews and coordinating with candidates and interview teams.
• Maintain accurate candidate information and activity in the applicant tracking system (ATS), including updating statuses and supporting general pipeline organization.
• Distribute incoming mail and packages, and prepare outgoing mail and shipments
• Monitor office doors and entry, greeting visitors and ensuring a safe, secure workplace
• Serve as a go-to point of contact for general office needs and requests
• Other tasks as needed

Qualifications

• 1+ years of experience in office administration, coordination, or recruiting coordination
• Highly organized, with strong attention to detail and the ability to juggle multiple ongoing tasks
• A genuine customer-service mindset — you treat fellow employees like customers and take pride in a job well done
• Reliable and punctual, with strong follow-through
• A really positive, can-do attitude
• Strong communication skills, both written and verbal, and comfort working directly with vendors and hiring managers
• Ability to be on your feet for multiple hours a day and to lift and move boxes and packages
• Ability to be on-site full-time, in-office

COMPANY OVERVIEW

Orange Barrel Media (OBM) creates and operates iconic urban media displays that advertisers ask for by name in top U.S. markets. Since our founding in 2004, OBM has pioneered a community-oriented model of outdoor media development and is nationally recognized by cities and real estate owners alike seeking to implement premier media programs that add to the character of urban places. In the advertising community, OBM is widely recognized as the owner of the highest impact and most memorable advertising locations in the cities where it operates.

The OBM team is also a leader in smart city infrastructure, launching the Interactive Kiosk Experience (IKE) platform in concert with cities across the U.S. through the company IKE Smart City. IKE is a best-in-class public engagement platform that helps cities communicate with the public, enliven the pedestrian experience, and tell the story of their city. The core pillars of the IKE platform are public benefit and social equity, values that we seek to maximize in every IKE market to achieve city objectives and exceed community expectations.

We are a place where people are inspired to achieve success, genuinely like each other, and have endless opportunities to grow.

Learn more at www.obm.com and www.ikesmartcity.com.