Office Coordinator

Overview

 At Holt, we believe great work starts with great people. We know our success is powered by the people behind the tools. We focus on creating a culture built on teamwork, trust and pride in a job well done. We work hard and have fun doing it. If you’re looking for more than just a job punching a clock and want to be part of a team delivering top notch comfort to our customers Holt is looking for motivated, positive team players to join our team!

The Office Coordinator is responsible for supporting the day-to-day administrative operations of our growing business. This role ensures the office runs efficiently by providing administrative support to leadership, coordinating office activities, maintaining records, and assisting with employee and customer-facing processes. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment.

Office Administration

• Manage daily office operations and administrative functions.
• Answer incoming calls and direct inquiries to the appropriate department.
• Greet visitors and maintain a professional office environment.
• Order, organize, and maintain office supplies and equipment.
• Coordinate office maintenance requests and vendor relationships.
• Manage incoming and outgoing mail, packages, and deliveries.
• Maintain office calendars, meeting schedules, and conference room bookings.
• Assist leadership with reports, correspondence, and administrative projects.
• Prepare, organize, and maintain electronic and paper filing systems.
• Support planning and coordination of company meetings, trainings, and employee events.

Employee & Administrative Support

• Coordinate candidate interviews and assist with hiring-related administrative tasks.
• Support new hire onboarding by preparing paperwork, ordering uniforms, and coordinating orientation schedules.
• Maintain employee records and ensure information is accurately entered into company systems.
• Assist employees with basic questions regarding policies, procedures, and office resources.
• Maintain office communication boards and company announcements.
• Track employee certifications, licenses, and training requirements.

Records & Compliance

• Maintain company documentation, records, and compliance files.
• Assist with processing accident reports, insurance documents, and safety records.
• Monitor and update office procedures to improve efficiency and organization.
• Ensure confidentiality of employee and company information.

Additional Responsibilities

• Coordinate technology equipment requests, inventory, and basic asset tracking.
• Assist with data entry, reporting, and special projects as assigned.
• Provide support to leadership and other departments as business needs require.
• Perform additional administrative duties as assigned.

Qualifications

• 2+ years of office administration, administrative assistant, or office coordinator experience.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite, Google Workspace, and office technology.
• Experience with ServiceTitan or similar business software preferred.
• Ability to prioritize tasks and work independently.
• High level of professionalism, discretion, and attention to detail.
• Positive attitude and strong team-player mentality.
• Ability to pass a background check and drug screen.

Holt is an equal opportunity employer. We encourage applications from candidates of all backgrounds and experiences.

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