Office Coordinator

xai· People
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📍 Seattle, Washington💰 USD 27–34

About this role

SpaceXAI’s mission is to create AI systems that can accurately understand the universe and aid humanity in its pursuit of knowledge. Our team is small, highly motivated, and focused on engineering excellence. This organization is for individuals who appreciate challenging themselves and thrive on curiosity. We operate with a flat organizational structure. All employees are expected to be hands-on and to contribute directly to the company’s mission. Leadership is given to those who show initiative and consistently deliver excellence. Work ethic and strong prioritization skills are important. All employees are expected to have strong communication skills. They should be able to concisely and accurately share knowledge with their teammates.

ABOUT THE ROLE:

We are seeking a dynamic Office Coordinator to join our team. This role is pivotal in ensuring our office environment supports productivity, creativity, and collaboration. You will be the backbone of our daily operations, managing everything from office logistics to event coordination, ensuring that our workplace is efficient, welcoming, and reflective of our company culture.

RESPONSIBILITIES:

  • Oversee the daily operations of the office, including maintenance, security, and supplies.
  • Manage office budget, expenses, and vendor relationships.
  • Implement and maintain office policies and procedures.
  • Organize internal and external company events and meetings.
  • Coordinate with external vendors for catering, equipment, and/or other event needs.
  • Ensure the office is clean, safe, and well-maintained.
  • Manage relationships with property management and coordinate any necessary repairs or improvements.
  • Assist with onboarding processes for new hires.
  • Manage mail and shipping logistics
  • Manage office food and beverage operations to include receipt of goods, stocking, organizing, and coordinating with vendors, including meal delivery services. This role will work closely with our hospitality team.

BASIC QUALIFICATIONS:

  • High school diploma or equivalency certificate. 

PREFERRED SKILLS AND EXPERIENCE:

  • Proven experience as an office manager, administrator, or similar role; experience in tech environments is a plus.
  • Excellent communication and interpersonal skills.
  • Strong organizational and multitasking abilities with an exceptional attention to detail.

COMPENSATION AND BENEFITS:

$27 - $34 USD per hour

Base salary is just one part of our total rewards package at xAI, which also includes equity, comprehensive medical, vision, and dental coverage, access to a 401(k) retirement plan, short & long-term disability insurance, life insurance, and various other discounts and perks.

ITAR REQUIREMENTS:

To conform to U.S. Government export regulations, applicant must be a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (aka green card holder), (iii) Refugee under 8 U.S.C. § 1157, or (iv) Asylee under 8 U.S.C. § 1158, or be eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here.

SpaceXAI is an equal opportunity employer. For details on data processing, view our Recruitment Privacy Notice.

Frequently Asked Questions

What is the salary for the Office Coordinator role at xai?
The listed salary for this Office Coordinator position at xai is USD 27–34. This is an full-time role.
Where is the Office Coordinator position at xai located?
This Office Coordinator role at xai is based in Seattle, Washington. The position is listed as on-site or hybrid. Check the full job description or apply directly to confirm the work arrangement.
Which team or department does the Office Coordinator at xai belong to?
This Office Coordinator position is part of the People department at xai. See the full job description for more information about the team structure and responsibilities.
How do I apply for the Office Coordinator position at xai?
Click the "Apply Now" button on this page. You will be redirected to xai's official application portal hosted on greenhouse where you can submit your application directly.
When was the Office Coordinator job at xai posted?
This Office Coordinator position at xai was posted on Aug 6, 2026. Apply as soon as possible — early applications are often reviewed first.
Office Coordinator
xai · 💰 USD 27–34
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You'll be redirected to xai's official application page on Greenhouse.