Office Asst - Crash Investigations

DEPARTMENT

Police

SALARY

$18.60 - $23.25

JOB SUMMARY

Under general supervision, performs complex payroll scheduling and clerical duties for uniformed or investigative operations of their assigned district requiring a thorough knowledge of payroll systems and organizational/departmental policies and procedures.

ESSENTIAL JOB FUNCTIONS:

• Scheduling functions, including but not limited to:
  • Entry/Modification, Scheduling, reviewing Time-off/Leave entries.
  • Cross referencing any paper exceptions or notations with timekeeping system.
• Coordinating minimum staffing standards and schedules (including training and court) with district commanders.
• Coordinating with district timekeeper for resolution of payroll issues and maintaining support documentation.
  • Answer questions and disseminate information requiring a thorough knowledge of Department and organizational policies and procedures.
  • General office duties, including but not limited to:
• Scanning, Copying, Filing and file organization.
  • Administrative support functions including but not limited to:
• Composing and typing correspondence, memoranda, schedules and reports.
• Preparing, compiling and distributing written materials and mail; maintaining bulletin boards, ordering supplies
• Making equipment and building repair requests.

OTHER JOB FUNCTIONS:

• Review and process counterfeit money.
• Review and enter Outside agency reports.
• Ability to cross-train and serve in a backup capacity for other district office assistants.
• Adhere to all additional job-related instructions and to carry out any other duties assigned by their supervisor.

MINIMUM QUALIFICATIONS:

Knowledge, Skills and Abilities Required:

• Knowledge of office and administrative practices and procedures. 
• Skill in using PC Software including current Microsoft Office Suite of applications. 
• Skill in communicating professionally and tactfully with other city employees and the public by oral and written means. 
• Skill with organization and attention to detail. 
• Ability to exercise discretion and independent judgment utilizing knowledge of the organization's policies. 
• Ability to work independently under general instructions. 
• Ability to perform a variety of physical skills including but not limited to filing, pulling, seeing, sorting, squatting, standing, stooping, twisting body, typing, walking, and writing. 
• Ability to operate a variety of office equipment including but not limited to PC, telephone, calculator, scanner, and copier. 
• Ability to prioritize deadlines and tasks. 
• Ability to learn new systems and procedures quickly. 
• Ability to plan, organize, monitor, and collaborate with internal and external stakeholders to accomplish unit objectives.
• Ability to understand mathematical calculations involving fractions, percentages, and decimals.
• Ability to work within a set schedule.

Qualifying Education and Experience:

• The above knowledge, skills and abilities may be demonstrated by one year of college.
• Plus, two (2) years related clerical experience.
• Any equivalent combination of education and/or experience may be substituted for the above.

Employment Screenings Required:

• Criminal background check
• CJIS complete background check

 

City of Arlington is an Equal Opportunity Employer.