Office Administrator - 2 year FTC

Company Description

Job Description

About us  

Fusion, the process that powers the sun and stars, is one of the most promising options for generating the cleaner, carbon-free energy that our world badly needs. UKAEA leads the way in realizing fusion energy, partnering with industry and research organisations to achieve ground-breaking advancements. Our goal is to bring fusion electricity to the grid by developing the power stations of tomorrow and the skilled workforce to deliver them.  

About the job

As Fusion Partner Office Administrator, you'll provide administrative support to the team coordinating the partnership between UKAEA and UK Industrial Fusion Solutions (UKFE), helping to enable delivery of the STEP programme. You'll support governance, maintain accurate records and help ensure partnership activities run smoothly and efficiently.

We welcome applications from candidates looking for part time hours.

What You'll be Doing

• Manage the Fusion Partner Office shared inbox, prioritising and responding to enquiries and escalating where appropriate.
• Take ownership of assigned administrative processes, ensuring accurate and timely delivery.
• Support internal approval processes through the CARS system, monitoring progress and following up on outstanding actions.
• Maintain and administer timesheet processes, ensuring records are accurate and up to date.
• Support meetings through scheduling, agenda preparation, minute-taking and action tracking.
• Carry out mandatory data checks, identifying discrepancies and supporting their resolution.
• Maintain accurate and accessible records and documentation to support governance, audit and reporting.
• Provide general administrative support, including scheduling meetings, preparing materials and coordinating activities across teams.
• Act as a point of contact for administrative queries from internal and external stakeholders.
• Identify opportunities to improve administrative processes and ways of working.

What You'll Bring

• A relevant administrative or business support qualification, such as NVQ Level 2/3 in Business Administration
• Experience providing administrative support within a busy office environment.
• Confident use of Microsoft Office applications including Outlook, Word, Excel and Teams, with the ability to learn new systems quickly.
• Experience managing shared inboxes and responding to queries in a timely manner.
• Experience supporting meetings, including preparing agendas, taking minutes and tracking actions.
• Experience maintaining accurate records and carrying out data checks

UKAEA is an onsite organisation, and this role requires regular onsite presence (usually 3 days per week) in line with business needs. We actively support flexible working arrangements where this is compatible with the role.

Benefits 

We have a generous range of benefits (see the full list here) and highlights include:   

• A salary of £29328 
• Up to 7% corporate performance bonus 
• Final salary defined benefits pension scheme with an equivalent of 21.5% employer pension contribution  
• 25 days annual leave plus 2.5 privilege days; 8 Bank Holidays
• 3 days of site closure over Christmas break  
• Flexible working options plus family-friendly leave provisions  

Our commitment to ED&I 

UKAEA's mission is clean energy for all, and we welcome talented people from all backgrounds to help us achieve this goal. We are committed to equality, diversity, inclusion and accessibility, and strive to ensure fair representation across our workforce. 

Please email talent@ukaea.uk if you have any questions or require adjustments to help you participate fairly in our recruitment process, for example changes to the way we interview or share information. As a Disability Confident Employer, we are committed to providing an inclusive and accessible recruitment experience for all candidates. 

We particularly encourage applications from groups currently underrepresented in STEM, including women and people from diverse ethnic backgrounds. All appointments are made on merit and further information can be found here.   

Qualifications

Additional Information