Neuvera Brain Health Institute - Medical Office Practice Manager

About Neuvera Brain Health Institute

Neuvera Brain Health Institute is an outpatient clinic in Palo Alto dedicated to brain health, neurological care, and patient-centered treatment. Our clinic is focused on delivering high-quality care in a professional, compassionate, and efficient outpatient setting. We are committed to creating a positive experience for patients while supporting strong clinical and administrative workflows that help the practice run smoothly. Neuvera values thoughtful coordination, operational excellence, and a team-based approach to care.

Position Overview

Neuvera Brain Health Institute is seeking a hands-on, highly organized, and proactive Practice Manager to oversee the day-to-day operations of our outpatient clinic in Palo Alto. This role is ideal for someone who is comfortable independently managing clinic workflows in a fast-paced healthcare environment and who takes pride in creating an efficient, professional, and patient-centered practice.

The Practice Manager will be responsible for clinic operations, patient scheduling, front desk coordination, administrative workflows, and communication across patients, providers, and staff. This individual will play a key role in supporting a smooth clinic experience while identifying opportunities to improve operational efficiency and workflow execution.

Responsibilities

• Oversee daily clinic operations and administrative workflows
• Manage patient scheduling, appointments, and front desk coordination
• Support patient intake, insurance verification, and billing-related workflows
• Coordinate communication between patients, providers, and clinic staff
• Support clinic staff scheduling, onboarding, and operational coordination
• Maintain accurate records and support EMR workflows
• Manage office vendors, supplies, and facility-related needs
• Identify opportunities to improve clinic workflows and operational efficiency
• Ensure a positive, professional, and high-quality patient experience

Minimum Qualifications

• 5+ years of hands-on experience managing daily operations in an outpatient medical clinic or private practice setting
• Strong experience with patient scheduling, front desk operations, and administrative coordination
• Ability to independently manage clinic workflows in a fast-paced environment
• Experience with insurance coordination and medical office operations
• Strong organizational, communication, billing and multitasking skills
• Proficiency with EMR systems and general administrative software

Preferred Qualifications

• Experience in neurology, psychiatry, brain health, or other outpatient medical or surgical sub specialty clinics

Compensation

• Expected base salary range: $90,000 – $115,000 annually.
• Actual compensation may vary based on experience, skills, qualifications, and location.