Medical Records Clerk

Overview

The Medical Records Clerk is responsible to assemble, review for completeness, compile and type medical information and data for patients' records and statistical reports.

Responsibilities

• Maintains surveillance of any incomplete records, assembles and makes quantitative and qualitative analysis for the physician and/or others to complete. 
• Assures confidentiality of medical records and reports. 
• Files new registration and admission cards from previous day. 
•  Researches history unit numbers and pulls charts for physicians, admissions, emergency room, etc.
•  Analyzes daily census report as required. 
• Answers telephone, screens requests, and answer requests for medical information within prescribed limitations. 
• Checks list of discharged patients and ensures receipt of all records of patients discharged from hospital. 
• Furnishes copies of diagnostic reports to appropriate department as requested. 
• Delivers inpatient records to the floors and picks up charts of discharged patients from hospital.
• Assembles and files medical records in accordance with standard medical procedures. 
• Compiles periodic and statistical reports and other data as directed.
•  May prepare burial transits and prepare and process birth certificates as required using current word processing program. 
•  Operates various office machines such as photo copiers, postage meters, adding machines, computer terminals and fax machines, etc.
•   May process department mail and dispatch to appropriate area.
•   Performs other related duties as assigned.

Qualifications

Education

• High School Diploma or GED equivalent required.

• Business courses such as filing, office methods, and business English required.

• Related job experience may be substituted for formal academic preparation when formal training is other than required.

Experience

• Three (3) months of on-the-job training required to attain proficiency in the performance of assigned duties and responsibilities.

Required Skills, Knowledge & Abilities

• Must type a minimum of thirty-five (35) words per minute accurately.

• Consistent clerical perception required to identify important details and avoid errors in computations and general work.

• Knowledge of general office procedures and administrative support functions.

• Ability to maintain accuracy and attention to detail in a fast-paced office environment.

• Ability to communicate effectively both verbally and in writing.

• Ability to organize and prioritize multiple tasks and responsibilities.

• Ability to maintain confidentiality and professionalism.

Physical Requirements

• Must possess the physical ability to endure moderate standing and walking.

• Must be able to tolerate prolonged sitting.

• Ability to lift and carry materials as required.

• Ability to exert up to twenty (20) pounds of force occasionally.

• Ability to exert up to ten (10) pounds of force frequently.

• Ability to exert a negligible amount of force constantly to move objects.