Logistics Specialist

About Us: 

Strictly FX is a leading live special effects company specializing in pyrotechnics, lasers, and lighting effects for a wide range of events, including concerts, corporate gatherings, and live performances. We are currently seeking a motivated and detail-oriented Procurement Coordinator to join our team at our Nashville, Tennessee location. This is not a remote position, and candidates must have a verifiable bachelor's degree. 

Job Description: 

As a Logistics Specialist at Strictly FX, you will play an important role in coordinating the movement of equipment, materials, and supplies for our projects and live events. You will manage time-sensitive shipments, work closely with carriers and internal teams, and ensure materials arrive at the correct destination safely, accurately, and on schedule. Strong organization, attention to detail, communication, and problem-solving skills are essential for success in this role.

Key Responsibilities: 

• Shipment Coordination: Coordinate domestic and international shipments of equipment, materials, and supplies to project sites, venues, warehouses, and other locations. 

• Carrier Management: Build and maintain relationships with freight carriers, shipping providers, brokers, and other logistics vendors. 

• Shipment Tracking: Monitor shipments from pickup through delivery, provide status updates, and proactively address delays or other transportation issues. 

• Freight Documentation: Prepare and maintain shipping documents, including bills of lading, packing lists, commercial invoices, delivery receipts, and customs documentation. 

• Scheduling: Coordinate pickups and deliveries according to production schedules, project timelines, and venue requirements. 

• Inventory and Equipment Movement: Partner with warehouse and production teams to ensure equipment and materials are accurately prepared, documented, shipped, and received. 

• Cost Control: Obtain and compare freight quotes, review shipping expenses, and identify cost-effective transportation solutions without compromising service or delivery timelines. 

• Compliance: Ensure shipments comply with company policies and applicable transportation, safety, customs, and regulatory requirements. 

• Cross-Functional Collaboration: Work closely with production, warehouse, procurement, finance, and project teams to support operational and project needs. 

• Problem-Solving: Quickly identify and resolve shipment delays, damaged or missing freight, documentation issues, and other logistics-related challenges. 

• Recordkeeping: Maintain accurate and organized records of shipments, freight costs, carrier information, and supporting documentation. 

• Process Improvement: Identify opportunities to improve shipping procedures, reduce costs, and increase the efficiency and reliability of logistics operations. 

Qualifications: 

• Bachelor’s degree in logistics, supply chain management, business administration, or a related field required. 

• Previous experience in logistics, transportation, supply chain, freight coordination, or a related role preferred. 

• Knowledge of domestic and international shipping processes, freight documentation, and carrier coordination. 

• Strong organizational and time-management skills, with the ability to manage multiple time-sensitive priorities. 

• Excellent written and verbal communication skills. 

• Strong attention to detail and commitment to maintaining accurate records. 

• Proficiency in Microsoft Office Suite and experience with logistics, shipping, inventory, or ERP software. 

• Ability to analyze freight options, compare costs, and make sound logistical decisions. 

• Ability to work independently while collaborating effectively with cross-functional teams. 

• Strong problem-solving skills and the ability to remain composed when handling urgent shipping or delivery issues. 

• Flexibility to support changing project schedules and occasional after-hours logistics needs. 

• Commitment to maintaining high ethical, safety, and professional standards.