Loan Accounting Manager

Overview

Position Title: Loan Accounting Manager

Department: Accounting & Finance

Reports To: Assistant Controller

Salary: $120k to $140k + full-time benefits including 401k, health, dental, vision, and paid vacation

Location: Remote OK (if living within 30 miles of Santa Ana, CA or Austin, TX – will be required to work 4 days on-site)

Position Summary:

The Loan Accounting Manager is responsible for overseeing and directing the day-to-day operational and financial accounting for residential mortgage lending activities. This role manages loan funding, warehouse financing, secondary marketing transactions, loans held for sale (LHFS), and trust/escrow liabilities.

The successful candidate will lead a team of staff accountants, ensure strict compliance with US GAAP and mortgage industry regulations, maintain robust internal controls, and partner closely with Secondary Marketing, Loan Operations, Post-Closing, and Servicing teams.

Responsibilities

Loan Funding, Warehouse Line & Secondary Marketing Accounting

• Oversee daily loan-level accounting for funding & purchases.
• Manage daily warehouse line reconciliations, ensuring all borrowings, repayments, & interest calculations match warehouse lender statements and internal records.

General Ledger & Month-End Close

• Work with corporate accounting & finance on the monthly, quarterly, and year-end loan accounting close processes within established reporting deadlines.
• Review and approve journal entries, balance sheet reconciliations, and amortization schedules for loan origination & sales cost.
• Analyze loan-level general ledger variances, identifying discrepancies and ensuring timely adjustments.

Team Leadership & Operational Excellence

• Supervise, mentor, and develop a team of loan accounting specialists and staff accountants.
• Establish clear performance objectives, conduct regular reviews, and provide ongoing technical training and coaching.
• Identify opportunities to automate workflows, optimize loan accounting system capabilities, and streamline interfaces between the Loan Origination System (LOS) and General Ledger.

Audit, Compliance & Internal Controls

• Design, implement, and maintain effective internal controls over mortgage loan accounting processes and reconciliation workflows.
• Coordinate internal, external, regulatory, and warehouse bank audit requests by preparing audit schedules, confirmations, and loan-level supporting documentation.

Qualifications

Education: Bachelor’s degree in Accounting, Finance, or a related business discipline.

Experience: 5+ years of progressive accounting experience, with at least 3 years in mortgage banking or residential lending accounting.

Leadership: Minimum 2 years of direct supervisory or team management experience.

Technical Knowledge:

• • Direct working knowledge of mortgage accounting software (such as AMB/Advantage Mortgage Bookkeeping, Loan Vision, or similar industry ERP systems).
  • Familiarity with Loan Origination Systems (e.g., Encompass) and servicing platforms (e.g., MSP).
  • Advanced Microsoft Excel skills (vlookups, index/match, pivot tables, sumifs, and complex data modeling).

Preferred:

• Direct experience with warehouse facility treasury operations and secondary marketing lock/trade reconciliation.
• Experience with database queries, Power BI, or report writing tools.

Competencies & Soft Skills

• Analytical Problem-Solving: Ability to dissect complex transaction flows across origination, secondary marketing, and servicing to resolve ledger imbalances.
• Communication & Collaboration: Strong interpersonal and presentation skills to interface effectively with senior management, external auditors, warehouse lenders, and cross-functional partners.
• Detail-Oriented & Organized: Exceptional precision in review, with the capacity to manage strict deadlines in a fast-paced lending environment.
• Adaptability & Leadership: Proven ability to drive operational change, implement software updates, and maintain high team morale under deadline pressure.

Work Environment & Physical Requirements

• Standard office environment with options for hybrid/remote arrangements depending on company policy.
• Extended periods of computer/screen use and keyboarding.
• Must be available to support month-end close schedules that may periodically require flexible working hours.

Work Authorization: Must be able to verify identity and employment eligibility to work in the U.S.

Other Duties: This job profile is not intended to be an all-inclusive list of job duties and responsibilities, as one may perform additional related duties as assigned in order to meet the needs of the organization.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be able to lift up to ten pounds. Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a keyboard; and to verbally communicate to exchange information. VISION: See in the normal visual range with or without correction. HEARING: Hear in the normal audio range with or without correction.

[EOE/M/F/D/V. Drug-free workplace.]

New American Funding recruiters may contact candidates through LinkedIn, phone, text message, or email. Official email communications will come from an address ending in @nafinc.com. We will only request sensitive personal information through our secure application and onboarding systems—not through email, social media, text message, or instant messaging. New American Funding will never request payment from candidates at any stage of the recruitment process.

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Responsibilities

Loan Funding, Warehouse Line & Secondary Marketing Accounting
- Oversee daily loan-level accounting for funding & purchases.
- Manage daily warehouse line reconciliations, ensuring all borrowings, repayments, & interest calculations match warehouse lender statements and internal records.
General Ledger & Month-End Close
- Work with corporate accounting & finance on the monthly, quarterly, and year-end loan accounting close processes within established reporting deadlines.
- Review and approve journal entries, balance sheet reconciliations, and amortization schedules for loan origination & sales cost.
- Analyze loan-level general ledger variances, identifying discrepancies and ensuring timely adjustments.
Team Leadership & Operational Excellence
- Supervise, mentor, and develop a team of loan accounting specialists and staff accountants.
- Establish clear performance objectives, conduct regular reviews, and provide ongoing technical training and coaching.
- Identify opportunities to automate workflows, optimize loan accounting system capabilities, and streamline interfaces between the Loan Origination System (LOS) and General Ledger.
Audit, Compliance & Internal Controls
- Design, implement, and maintain effective internal controls over mortgage loan accounting processes and reconciliation workflows.
- Coordinate internal, external, regulatory, and warehouse bank audit requests by preparing audit schedules, confirmations, and loan-level supporting documentation.