Licensing Coordinator
hottopic
Licensing Coordinator
hottopic· Licensing
About this role
Do you love Pop Culture? Are you organized, passionate, and detail oriented? Then we invite you to join our Licensing Team here at Hot Topic as a Licensing Coordinator. Our Licensing Coordinators will work alongside our Licensing Specialist and support the Hot Topic Licensing team. This role offers administrative support to the in-house licensing team as well as communicates and follows up with internal teams and external licensing partners.
This role operates on a hybrid schedule and will require to work from our HQ located in the City of Industry, CA 3 days a week.
WHAT YOU'LL DO
- Oversee all aspects of the licensed product process from concept to distribution for multiple licenses
- Photograph and ship samples
- Track compliance and adherence to all contractual requirements with the Licensing Specialist
- Monitor contract status from negotiation through execution
- Coordinate and maintain accuracy of product tracking sheets, licensor submission portals, royalty reports, sales reports and SKU set up
- Main contact for internal communication regarding contractual rights and obligations
- Attend internal and external meetings, and respond to follow ups as needed
- Serve as the point person for licensor requests, and work closely to communicate key issues and resolve potential issues
- Performs other duties as assigned
WHAT YOU'LL NEED
- Bachelor’s degree preferred or relevant experience
- Licensing understanding a plus
- Heavy data entry familiarity
- Must have strong attention to detail for compliance and audit purposes
- High level of organization and ability to manage multiple projects with various deadlines
- Excellent time management skills to help successfully prioritize and complete projects on time
- Strong follow-through
- Proven communication skills; must be articulate and professional both in written and verbal forms
- Ability to work proactively, independently and reliably under tight timeframes in a fast-paced environment
- Regularly required to sit, stand
- Occasionally will lift/move samples up to 10 pounds.
Frequently Asked Questions
What is the salary for the Licensing Coordinator role at hottopic?
The listed salary for this Licensing Coordinator position at hottopic is USD 20–21. This is an Full time role.
Where is the Licensing Coordinator position at hottopic located?
This Licensing Coordinator role at hottopic is based in Hot Topic HQ - City of Industry, California. The position is listed as on-site or hybrid. Check the full job description or apply directly to confirm the work arrangement.
Is the Licensing Coordinator role at hottopic full-time or part-time?
This is listed as a Full time position. It is posted as a Licensing Coordinator role in the Licensing department at hottopic.
Which team or department does the Licensing Coordinator at hottopic belong to?
This Licensing Coordinator position is part of the Licensing department at hottopic. See the full job description for more information about the team structure and responsibilities.
How do I apply for the Licensing Coordinator position at hottopic?
Click the "Apply Now" button on this page. You will be redirected to hottopic's official application portal hosted on lever where you can submit your application directly.
When was the Licensing Coordinator job at hottopic posted?
This Licensing Coordinator position at hottopic was posted on Sep 17, 2026. Apply as soon as possible — early applications are often reviewed first.
Licensing Coordinator
hottopic · 💰 USD 20–21
You'll be redirected to hottopic's official application page on Lever.