Legal Assistant

Are you a detail-oriented legal professional who enjoys keeping things organized and running smoothly? We're looking for a Temporary Legal Assistant to join our team and provide administrative and legal support across contracts, corporate records, compliance, and legal operations.

This is an excellent opportunity for someone with experience in a law firm or in-house legal department who enjoys a variety of work and thrives in a fast-paced environment. This is a temporary position with an anticipated duration of 6–12 months, depending on business needs.

Our BC Head Office is based in Burnaby near scenic Deer Lake.  This is expected to be a hybrid-role with work requirements in office occasionally.

YOUR ROLE:

As our Temporary Legal Assistant, you'll support the day-to-day activities of the legal function by:

• Preparing, editing, formatting, and organizing contracts, agreements, correspondence, and corporate records.
• Coordinating contract execution processes, including obtaining signatures and maintaining document version control.
• Tracking important contractual obligations such as renewal dates, notice periods, insurance requirements, and other key terms.
• Maintaining contract summaries and supporting our contract lifecycle management processes.
• Working with internal teams to gather information required for contract preparation and administration.
• Assisting legal counsel with contract amendments, correspondence, and issue tracking.
• Maintaining corporate records, minute books, and supporting corporate filings and registrations.
• Preparing basic corporate documents such as resolutions, director and officer updates, and organizational charts.
• Tracking deadlines related to corporate governance, filings, and reporting obligations.
• Supporting the administration of litigation, claims, and dispute matters by organizing documents and monitoring deadlines.
• Assisting with legal policies, procedures, compliance initiatives, and training programs.
• Tracking insurance certificates and contractual insurance requirements.
• Supporting the implementation and ongoing use of legal technology and legal management systems.
• Delivering professional service to both internal and external stakeholders.
• Producing accurate, high-quality work while managing multiple priorities.
• Providing general administrative support and other duties as assigned.

WHAT YOU BRING:

• Minimum 3 years of experience in a law firm or in-house legal department.
• A Legal Administrative Assistant Certificate from an accredited post-secondary institution, or an equivalent combination of education and experience.
• Strong computer skills, including proficiency with Microsoft Word, Excel, Outlook, and Adobe Acrobat.
• Exceptional organizational skills and the ability to manage competing priorities and deadlines.
• Strong written and verbal communication skills.
• Sound judgment, attention to detail, and the ability to handle confidential information with discretion.
• A flexible and adaptable approach to changing priorities and business needs.
• Experience supporting commercial contract administration, including document preparation, execution, and tracking.

NICE TO HAVE:

The following would be considered assets, but are not required:

• Experience maintaining corporate records, minute books, and supporting corporate compliance filings.
• Experience assisting with litigation, claims management, document production, or working with external legal counsel.
• Familiarity with contract lifecycle management (CLM) systems, legal operations technology, or matter management tools.

ABOUT BINNIE:

We are the people behind the infrastructure you use every day. We’re small enough to know each other’s names, and big enough to be where we’re needed. As an employee-owned firm, which has been recognized as a great employer for many years, we take pride in our work and are respected as one of the top engineering firms in British Columbia.  We support some of the most important infrastructure in the province and beyond.

We’re looking for professionals who want to build careers and communities that last. We can’t do it without you.

THE PERKS:

People come first. We support you with the education, mentoring, and growth opportunities you need to build an interesting career. As an employee-owned firm, we create a clear internal growth path that can keep up with even the most ambitious professionals. Whether it’s through our Employee Resources groups like Young Professionals and RISE; our mentoring programs, Binnie Banters speech club, Movember, or book club, everyone can get involved in their own way.

The salary for this position is commensurate with experience; the salary range for this position is $31.25 - $38.46 hourly. The final salary for this role may vary based on several factors, including relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. Please note that the salary range provided in this job posting may be subject to change for business purposes.

Interested in this job?

Let us know why you want to work at Binnie, and why you would be a fit as our next Legal Assistant. Submit your application at the above link.

Binnie embraces diversity and is committed to creating an inclusive environment for everyone. We are an equal opportunity employer and welcome any and all qualified applicants.

If you require accommodation at any time throughout the recruitment process, please contact our Human Resources team.