Legal Administrative Assistant

Bowman and Brooke LLP is a national product liability boutique law firm with more than 200 lawyers in 17 offices known for defending household name manufacturers of motor vehicles, medical devices, pharmaceuticals and consumer products in high exposure, technically intricate lawsuits and mass torts throughout all 50 states. We have surpassed our 1,000th trial milestone, affirming our rank as one of the foremost product liability trial firms in the country.

We are thrilled to announce our firm’s rapid growth! We are actively searching for an experienced Legal Administrative Assistant/Legal Secretary to join our team in our San Jose, CA (LAX) office.  Our Legal Administrative Assistants play a vital role on our case teams and are respected for their ideas and contributions. This position will be a hybrid role with remote and in-office days.   

Position Responsibilities 

As a Legal Administrative Assistant/Legal Secretary, you will assist attorneys and paralegals in the organization with documents and workflow necessary for the smooth running of the firm. 

• Preparing and proofing legal documents and correspondence
• Filing documents in state and federal courts
• Preparing and maintaining charts with hyperlinks for documents
• Preparing binders for attorneys and judges
• Creating and saving documents and emails to a document management system (iManage) in accordance with firm policy
• Calendaring legal due dates in CompuLaw
• Maintaining attorneys calendars, scheduling meetings and other calendar commitments
• Making travel arrangements and processing expense reports
• Processing monthly client disbursements
• Organizing and maintaining case files
• Providing support to multiple timekeepers
• Supporting overall Bowman and Brooke administrative needs by assisting team members where needed

Job Requirements

Our ideal candidate will have a strong work ethic and the ability to work well under pressure and against tight deadlines. You must also possess excellent attention to detail and have the ability to multi-task. Your confidence and communication skills will help you develop relationships of trust with members of our team. 

Qualifications:

• Excellent written and oral communication skills
• Exceptional organizational skills 
• Exceptional computer skills, including proficiency with software programs such as Microsoft Word, PowerPoint, Excel, Adobe Acrobat, Outlooks, Teams, Compulaw, etc.
• Strong understanding of court rules and procedures with ability to obtain documents from online court directories
• Ability to work overtime when the need arises
• Heavy computer use
• Ability to multi-task and prioritize assignments
• Ability to lift at least 30 lbs. (files and boxes) 

Education and Experience

• Minimum of 5 years of legal experience required
• Civil Litigation experience required
• Demonstrated employment stability

Benefits:   

We offer a competitive compensation and benefits package including everything you’d expect -- medical, dental, and vision insurance; firm paid life insurance and short and long-term disability; retirement savings plan with employer profit sharing contributions, bonus programs and more.  Our firm is passionate about our clients and each other, seeking opportunities for achieving a high level of success while also having fun. This position is hybrid and offers work from home and in-office workdays.

If you are looking for an employer that sees you as an individual and supports work/life balance, you will not want to miss this opportunity.  Please respond to this posting with your resume and a cover letter.