Lead Associate, Administration

Job Description

Job Title: Lead Associate, Administration

Responsibilities

• Maintain/coordinate Oncology BUH’s meeting schedules in a proactive way, interact with internal and external executives and assistants.
• Make travel arrangements (domestic and international).
• Be responsible for BUH’s reimbursement, stationary, IT needs and other issues
• Assist in the compilation of presentation materials. Translate when necessary.
• Take meeting minutes and follow up action items when required.
• Be proactive in arranging major meetings, including annual meeting, quarterly leadership management meetings, monthly gatherings, and also assisting in making arrangement for global visitors.
• Support leaders and teams when necessary, to ensure whole department having high efficiency.
• Develop good working relationships with internal and external stakeholders and their assistants.
• Perform other administrative tasks using independent judgment and discretion.
• Support on ad-hoc projects as assigned.

Qualifications

• Bachelor’s degree or above.
• At least 2-3 years of experience in executive assistant role, MNC background is preferred.
• Fluent English both in written and oral.
• Experienced in using Outlook, Word, Excel, PowerPoint and other Office tools.
• Mature interpersonal skills, quick learner, political savvy, easy going personality, organizing ability, coordinating ability, team work spirit.
• Demonstrated ability to work effectively, quick response to supervisor’s request, and think on one’s feet. Strong problem-solving skill.
• Ability to work on own initiative and with minimum supervision.

Required Skills:

Data Entry, Document Management, Event Planning, File Management, Financial Budgeting, Office Applications, Office Equipment, Process Improvements, Project Management, Scheduling, Software Proficiency, Team Coordination, Travel Scheduling, Vendor Management, Visa Applications

Preferred Skills:

Current Employees apply HERE

Current Contingent Workers apply HERE

Search Firm Representatives Please Read Carefully 
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company.  No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails. 

Employee Status:

Regular

Relocation:

No relocation

VISA Sponsorship:

No

Travel Requirements:

No Travel Required

Flexible Work Arrangements:

Not Applicable

Shift:

Not Indicated

Valid Driving License:

No

Hazardous Material(s):

N/A

Job Posting End Date:

12/31/2026

*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.