Judicial Assistant - Justice Court Time Limited

Job Description

Salt Lake County…A career with a purpose in the community you love!

Salt Lake County invites you to explore our exciting career opportunities. We seek highly enthusiastic individuals to enrich our County with your experience and talent. If you enjoy working in a team environment that is committed to changing the lives of its community, please keep reading.

What it is like to work here:

At Salt Lake County our culture is woven into all aspects of our work and our employees’ lives, from the way we treat each other to the way we support the community.  To promote and foster a fun and healthy work environment, we appreciate employees through great benefits, a healthy work life balance and room to grow and develop.

Surround yourself with:

Peers who are motivated to make a difference in the lives of those we serve. We serve Salt Lake County and envision a safe and beautiful place for all to live, work and have fun. Salt Lake County is about connecting people and championing our community.  Community is more than a place….its our heart and service that bring us together.

We encourage a work life balance:

Working for Salt Lake County is more than just a paycheck.  A career with /Salt Lake County includes several benefits and perks.  We support our employees with 12 Holidays, up to 24 vacation days, 12 sick days and one personal day every year. 

Additional Benefits include:

• Retirement options for hybrid pension/401(k) or 401(k) only with a 10% contribution
• Medical coverage including a 100% county paid premium option-Dental and Vision coverage including coverage for adult designees
• Health Savings account with a county contribution up to $1200/year, Flexible Spending Account
• 100% county-paid Long-Term Disability and Short-Term Disability option
• Professional Development including professional membership fees paid
• Plus: Onsite medical clinic, childcare and gym; hospital insurance, pet insurance auto and home insurance and discounts at County facilities. 

For Benefits information Click HERE 

To estimate how much your pay and benefits could be worth use our Total Rewards Estimator

JOB SUMMARY

Performs a variety of routine to complex clerical and administrative duties to maintain orders, records, reports, accounts, or files related to the Justice Courts.

MINIMUM QUALIFICATIONS

Two (2) years of clerical support experience; OR an equivalent combination of related education and experience.

Due to the nature of this position, the successful applicant must pass a required background check through fingerprinting and enrollment in the continuous RAP Back (Record of Arrest and Prosecution Back) program in accordance with current County Human Resources policy requirements.ESSENTIAL FUNCTIONS

• Performs functions of a cashier by accepting, posting, processing and verifying payments, credits, and other financial transactions.
• Maintains comprehensive index files, forms, reports, and/or records.
• Operates computer terminal to input and receive information related to statistics, records, reports, accounts, and services.
• Greets the public over the counter and on phones; responds to questions related to judicial services and functions (cases, bail, warrants, payments, and appointments).
• Maintains official court dockets and associated papers; posts official entries reflecting pertinent facts, financial records and judgments related to disposition of each court case; maintains a suspense file on all pending court cases including financial matters related thereto.
• Schedules arraignments, pre-trial and other pre and post judgment hearings, as well as jury and non-jury trials; prepares and maintains the court calendars of these events keeping the Judge advised on all court schedules and delinquent cases.
• Tracks community service ordered by the judge.
• Opens, reviews, and distributes mail for the court.
• Maintains liaison and communications with agencies associated with criminal justice system such as law enforcement agencies, bail bondsmen, prosecutors, public defenders, probation providers, justice courts and various County government offices.
• Prepares, assembles and checks materials for each court session; establishes and routes case files; prepares and routes notices according to required procedures.
• Arranges prisoner transportation to and from court.
• Performs follow-up work subsequent to court sessions; issues judicial orders; posts information generated during court sessions to case files; prepares and routes certified copies.
• Issues stay dates, recalls bench warrants and commitment orders; processes expungements; issues and enters information, pleadings, motions, summons, subpoenas, minute findings, judgments, and orders made by the courts.
• Monitors all files put on Court; probation, plea in abeyances and payments for compliance and non-compliance; closes cases per standing orders and judicial orders.
• Assists the public with civil small claims; questions, filings, and payments.
• Performs criminal background checks and driver's license checks as appropriate.

KNOWLEDGE, SKILLS AND ABILITIES (KSA)

Knowledge of:

• General office and clerical procedures and techniques
• Filing procedures
• Legal terminology and court documents
• Criminal justice system
• Civil and criminal court procedures
• Computers, software, and programs related to job specific duties
• Business English
• Bureau of Criminal Identification

Skills and Abilities to:

• Adhere to state statutes and rules for civil and criminal procedures
• Use a computer and office equipment related to job-specific duties, including Microsoft products
• Act independently
• Proofreading and editing techniques
• Read, write, and speak using basic English grammar and spelling
• Perform effectively in stressful situations
• Communicate effectively with the public and coworkers
• Interact with people of various social, ethnic, and cultural backgrounds
• Follow directions, prioritize tasks, and work independently with a minimum supervision
• Think logically and systematically
• Maintain high-level of confidentiality and discretion
• Follow verbal and written procedures and instructions

IMPORTANT INFORMATION REGARDING THIS POSITION

Time-limited Appointed employees will perform work for a specified amount of time dependent on agency funding. They are exempted by law from the rights of a merit employee and work as an at will employee.

Additional Information

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

Work is performed in a general office setting.

Sit or stand for long periods of time and occasionally lift up to 20 pounds.