IT Procurement Intern

Company Description

KMS provides the enterprise execution layer, where work becomes outcomes. 

We are a global, AI-native technology services company focused on Enterprise Execution. We help enterprises build and modernize applications, create trusted data foundations, put AI into production, and continuously run and improve the systems that execute the work. 

Founded in 2009 in the U.S., KMS has grown to serve clients worldwide, with locations across the U.S., Vietnam, Poland, and Mexico. We are trusted by technology and business leaders for the quality of our engineering, delivery, and execution. Our mission is to help enterprises move from business intent to measurable outcomes faster — with the control, reliability, governance, and confidence required to scale. 

At KMS, we believe sustainable growth is built on the success of our clients and employees and on making a lasting contribution to our communities.

More about KMS Technology:

Website: https://kms-technology.com 

Linkedin: https://www.linkedin.com/company/kms-technology 

Job Description

IT Procurement Interns support the IT Procurement & Asset Management team in keeping purchasing operations accurate and running smoothly. They work with software license data, procurement documents, invoices and vendor information, and prepare first drafts of reports and purchase recommendations for review. This is an onsite internship at our Ho Chi Minh City office, and we are looking for candidates who can start as soon as possible.

Key responsibilities

• Report directly to the IT Procurement & Asset Management Specialist
• Work with the End-User Support team, colleagues who request purchases, and vendors
• Perform the following under the coaching of your supervisor:
  • Software licenses: Keep the license list up to date (renewal dates, owners, costs, number of users), remind owners to fill in missing information, and collect invoices for the monthly company card check
  • Documents: Organize and store contracts, purchase orders, quotations and invoices, scan signed originals, and track which documents are still waiting for signatures
  • Purchasing and assets: Create simple, low-value purchase orders; receive goods, hand them to the requester, and record device details (e.g. serial numbers) in the asset system
  • Invoices: Check that invoices match purchase orders, contracts and payments, collect VAT invoices from vendors, and follow up when an invoice is missing or incorrect
  • Vendors: Collect vendor information, ask vendors for quotations, and prepare draft purchase proposals using ready-made templates
  • Communication: Write routine emails to vendors, arrange vendor meetings, and take notes on meeting outcomes and next steps
  • Reporting: Prepare data in Excel/Google Sheets for monthly checks and draft regular reports for your supervisor to review

Qualifications

Skills/knowledge you need to be successful

• Final-year student in Economics, Business Administration, Accounting, or a related major
• Available at least 4 days/week (full-time preferred), onsite at our Ho Chi Minh City office, for 3–6 months, and able to start as soon as possible
• Good at Excel or Google Sheets: filtering, sorting, VLOOKUP, pivot tables and basic formulas
• Careful with details and comfortable with repetitive data tasks; able to notice when a number or record looks wrong
• Organized and able to keep track of many small tasks without being reminded
• Good communication in Vietnamese; basic English reading to understand internal emails and documents
• Able to keep company and vendor information (e.g. bank details, tax codes) confidential

Nice to have

• Experience in purchasing, accounting, admin or inventory work, including part-time jobs or school projects
• Familiarity with business or asset management software (e.g. NetSuite, ManageEngine, GLPI)
• Interest in technology products and software tools
• Experience using AI tools (ChatGPT, Claude, Gemini, etc.) to draft emails, summarize documents or write spreadsheet formulas, while keeping company data private

Additional Information

Perks You'll Enjoy 

• Working in one of the Best Places to Work in Vietnam
• Building large-scale & global software products
• Working & growing with Passionate & Talented Team
• Diverse careers opportunities with Software Outsourcing, Software Product Development, IT Solutions & Consulting
• Attractive Allowance and Benefits
• Flexible working time
• Various training on hot-trend technologies, best practices, and soft skills
• Big annual year-end party every year, team building, etc.
• Fitness & sport activities: football, tennis, table-tennis, badminton, yoga, swimming…
• Joining community development activities: 1% Pledge, charity every quarter, blood donation, public seminars, career orientation talks,…
• Free in-house entertainment facilities (foosball, ping pong, gym…), coffee (latte, cappuccino, espresso) and snack (instant noodles, cookies, candies…)

And much more...Send your Resume including Academic Transcript  to join us and let yourself explore other fantastic things!