Invoice Matching Team Leader
Ninja· Supply Chain
About this role
We are looking for an experienced Invoice Matching Team Lead to join our warehouse-based operations team, leading daily invoice matching, reconciliation, exception resolution, and team coordination activities within a fast-paced warehouse environment.
Responsibilities:
- Lead daily 3-way matching of supplier invoices against POs, GRNs, returns, and supporting documents.
- Verify quantities, prices, item references, receiving status, and documentation before closing transactions.
- Investigate and resolve invoice, quantity, receiving, return, duplicate, and documentation discrepancies.
- Coordinate with Receiving, Stock Control, Finance, Procurement/Commercial, and suppliers to resolve outstanding issues.
- Prioritize high-value, aged, and business-critical unmatched transactions and ensure timely closure.
- Allocate daily tasks and monitor team productivity, accuracy, workload, and completion.
- Review complex cases and coach team members on investigation and reconciliation procedures.
- Maintain accurate records, supporting documentation, and audit-ready reconciliations.
- Monitor key KPIs including matching completion, exception rate, ageing, accuracy, and closure time.
- Identify recurring issues and support process improvement, standardization, and automation initiatives.
- Escalate material, unusual, or unsupported discrepancies to the relevant supervisor.
- 3–5 years of relevant experience in invoice matching, reconciliation, Accounts Payable, inventory, warehouse administration, or supply chain operations.
- Previous team lead or supervisory experience is preferred.
- Strong knowledge of 3-way matching, Purchase Orders, Goods Receipts, returns, and invoice documentation.
- Good understanding of warehouse and inventory transaction flows and discrepancy investigation.
- Experience using ERP/WMS systems and advanced Excel for reconciliation and reporting.
- Strong numerical accuracy, attention to detail, and documentation control.
- Excellent leadership, communication, analytical, follow-up, and problem-solving skills.
- Diploma or Bachelor’s degree in Accounting, Finance, Supply Chain, Business Administration, or a related field.
- CPIM, inventory management, AP, or supply chain certifications are an advantage.
Frequently Asked Questions
Is the salary disclosed for the Invoice Matching Team Leader position at Ninja?
The salary for this Invoice Matching Team Leader role at Ninja is not publicly listed. Click "Apply Now" to learn more about the compensation package on their official careers page.
Where is the Invoice Matching Team Leader position at Ninja located?
This Invoice Matching Team Leader role at Ninja is based in Dammam, Eastern Province, Saudi Arabia. The position is listed as on-site or hybrid. Check the full job description or apply directly to confirm the work arrangement.
Which team or department does the Invoice Matching Team Leader at Ninja belong to?
This Invoice Matching Team Leader position is part of the Supply Chain department at Ninja. See the full job description for more information about the team structure and responsibilities.
How do I apply for the Invoice Matching Team Leader position at Ninja?
Click the "Apply Now" button on this page. You will be redirected to Ninja's official application portal hosted on workable where you can submit your application directly.
When was the Invoice Matching Team Leader job at Ninja posted?
This Invoice Matching Team Leader position at Ninja was posted on Oct 8, 2026. Apply as soon as possible — early applications are often reviewed first.
Invoice Matching Team Leader
Ninja
You'll be redirected to Ninja's official application page on workable.