Human Resources Specialist III (Handling Contracted Staff)

Position Summary

Contributes to the efficient daily operation of the Human Resources department by performing a variety of administrative and human resources functions to support recruitment, staffing, onboarding, and training. 

Essential Functions

• Supports recruitment and hiring processes in accordance with organizational guidelines, employment regulations, and negotiated agreements.
• Reviews transcripts and verifies years of service to place staff on the appropriate salary placements.
• Reviews, drafts, and processes contracts and contract modifications, and other documents; maintains and updates data in the Human Resources information system.
• Reviews applications and personnel forms for accuracy and completeness.
• Creates and posts job postings; prepares hiring documents as needed.
• Conducts new hire orientations and onboarding.
• Creates and/or assists with preparing, coordinating, and submitting required local, state, and federal human resources reports and documentation in collaboration with appropriate staff and departments, and other reports as necessary.
• Receives and responds to inquiries from employees and the public regarding personnel procedures.
• Coordinates appointments and travel arrangements and assembles meeting materials.
• Performs service and employment verifications.
• Administers drug and alcohol testing in accordance with established procedures; ensures complete and accurate documentation, as necessary.
• Maintains and updates employee personnel records, files, and human resources documentation in compliance with confidentiality requirements and applicable laws and regulations.
• Provides guidance and support to employees regarding human resources policies and procedures.
• Builds and fosters effective working relationships with others.  
• Enhances professional development and maintains knowledge by conducting research; attending seminars, educational workshops, classes, and conferences; reviewing professional publications; establishing networks; participating in professional societies; and conferring with representatives of contracting agencies and related organizations.
• Contributes to a team effort to achieve goals and deliver successful outcomes.
• Ability to cross-train in other human resources functions.
• Performs other related duties, consistent with the scope, level, and minimum qualifications of the position, as assigned.

The duties of this position are not limited to those set forth above. The incumbent will perform such functions, duties, and assignments as directed by the supervisor and consistent with ability, background, and expertise.

Please review:

NSBSD Pedagogy

Minimum Requirements:

• High school diploma or GED.

• Five (5) years of progressive work experience in human resources or a related environment.
• Experience with Inupiaq language, history and culture preferred.
• A combination of relevant education and related work experience may be considered. 
• Valid driver’s license is required when operating a vehicle for work-related purposes.
• Must successfully complete pre-employment requirements. 

Knowledge of:

• Goals, objectives, functions, policies, procedures, and responsibilities of the North Slope Borough School District. 
• Applicable laws, codes, regulations, and requirements. 
• Records management practices. 
• Concepts, trends, principles, and practices of recruitment and employment. 

Skill in:

• Reading, reviewing, preparing, and analyzing operational reports, contracts, minutes, resolutions, ordinances, and other business-related documents.
• Analyzing problems, projecting consequences, identifying solutions, and implementing recommendations.
• Preparing comprehensive, concise, and accurate reports.
• Correct English usage, grammar, spelling, and punctuation.
• Mathematics for accurate calculations for salary and invoice payments, and in performing other mathematical calculations across multiple operational tasks.
• Office software and industry-related applications, including spreadsheets, databases, and industry-related applications in a Windows environment.

Ability to:

• Maintain confidentiality.
• Communicate effectively both verbally and in writing, individually and in groups, and with the leadership team and the public.
• Establish and maintain professional relationships with individuals of varying social and cultural backgrounds, including the public and co-workers and at all levels of the organization.
• Implement HR systems, methods, procedures, forms, and records.
• Consult, advise, and guide employees in HR matters.
• Adapt to varying conditions, analyze situations, and adopt appropriate courses of action.
• Demonstrate professionalism at all times and demonstrate tact and sensitivity in tenuous situations.
• Handle multiple tasks and meet deadlines. 
• Work independently with minimal supervision, as well as cooperatively in group/team settings.
• Interpret, apply, and explain applicable laws, codes, regulations, and policies.
• Make solid decisions and exercise independent judgment.
• Work in a fast-paced environment and meet deadlines.  

Work Year: Year-round

Range and Minimum Salary Grade:

Grade 20

$35.51 - $55.65 (based on experience)