HR & Office Administrator

Company Description

Avery Dennison Corporation (NYSE: AVY) is a global materials science and digital identification solutions company. We are Making Possible™ products and solutions that help advance the industries we serve, providing branding and information solutions that optimize labor and supply chain efficiency, reduce waste and mitigate loss, advance sustainability, circularity and transparency and better connect brands and consumers. We design and develop labeling and functional materials, radio-frequency identification (RFID) inlays and tags, software applications that connect the physical and digital and offerings that enhance branded packaging and carry or display information that improves the customer experience. Serving industries worldwide — including home and personal care, apparel, general retail, e-commerce, logistics, food and grocery, pharmaceuticals and automotive — we employ approximately 35,000 employees in more than 50 countries. Our reported sales in 2025 were $8.9 billion. Learn more at www.averydennison.com. AVERY DENNISON IS PROUD TO BE CERTIFIED GREAT PLACE TO WORK IN AUSTRALIA, BANGLADESH, CHINA, INDIA, INDONESIA, MALAYSIA, SINGAPORE, THAILAND AND VIETNAM, AND RECOGNIZED AS ONE OF THE BEST COMPANIES TO WORK FOR IN ASIA IN GREATER CHINA AND VIETNAM.

Job Description

About the role

We are seeking a proactive Human Resources & Office Administrator to lead our Japan-based operations, including payroll, labor relations, and site management. Acting as a primary local contact, the successful candidate will partner with Regional HR Shared Services and management to maintain operational excellence and ensure full adherence to local regulatory requirements.

Key Responsibilities

• Direct the comprehensive monthly payroll cycle, year-end tax reconciliations (Nenmatsu Chosei), and statutory filings in coordination with external consultants.

• Execute daily tasks related to Social (Shakai Hoken) and Labor (Roudou Hoken) insurance, maintaining strict alignment with the Japan Labor Standards Act.

• Supervise employee attendance, leave documentation, and the administration of local labor statutes such as the Article 36 Agreement.

• Serve as the primary representative to social security attorneys (Sharoshi), health associations, and governmental bodies.

• Facilitate onboarding and offboarding, including contract preparation, equipment provisioning, and system credentials for the Japan workforce.

• Oversee office environment, facility maintenance, procurement of supplies, and local asset tracking.

• Manage correspondence, physical archives, and general administrative workflows for the Tokyo office.

• Deliver high-level support for visiting leadership, including scheduling and itinerary coordination.

• Organize local engagement activities, corporate town halls, and associated logistics.

Qualifications

• Possession of an Associate or Bachelor's degree.

• Minimum 3 years of direct HR experience in Japan, encompassing payroll, tax adjustments, and insurance within an international or high-growth business context.

• Comprehensive knowledge of Japanese Labor Laws and social security frameworks.

• Familiarity with HRIS platforms (Oracle, etc.) and proficiency in Google Workspace and MS Office suites.

• Health Supervisor (衛生管理者) certification is highly desirable (successful candidates must commit to obtaining this post-hire if not currently held).

• Native Japanese fluency paired with Business English proficiency for effective collaboration with regional stakeholders and international talent teams.

• Meticulous attention to detail and an independent, solution-oriented approach to balancing compliance and administrative duties.

Additional Information

Avery Dennison is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status, or any other protected status.