HR & Admin Associate

Job Description - HR & Admin Associate

Job Title: HR and Admin Associate
Experience: 4-6 years
Location: Viman Nagar, Pune (Work From Office – 5 Days)

About Us:
We are a Pune-based product engineering and data analytics services company specializing in next-generation enterprise growth management solutions. Founded by IITians in 2013, we have successfully delivered over 100 projects across North America, Europe, and Asia-Pacific. With a strong team of 100+ developers, designers, and analysts, we are expanding our workforce to meet our growth plans.

Learn more about us:

• www.incentius.com

• www.aurochssolutions.com

• www.incentivate.in

Job Description:
We are seeking a proactive and detail-oriented HR and Admin Associate to support our HR operations and administrative functions. The ideal candidate will thrive in a dynamic environment, manage multiple tasks efficiently, and contribute to employee engagement, administrative support, and vendor management processes.

Key Responsibilities:

Key Responsibilities

1. People Operations & Employee Lifecycle

• Onboarding & Offboarding: Own the entire journey for new hires—from contract generation and background checks to "Day 1" orientations and equipment provisioning.

• HRMS Management: Maintain 100% data integrity in our HRMS (GreytHR). Use data to provide monthly reports on turnover, headcount, and diversity.

• Payroll & Benefits: Coordinate with finance/vendors to ensure monthly payroll is seamless. Manage local benefits enrollment (Health Insurance, PF/401k, etc.).

• Policy Ownership: Draft and update the Employee Handbook to ensure it reflects current labor laws and our evolving startup culture.

2. Talent Acquisition Support

• Pipeline Management: Support hiring managers by posting roles, screening resumes for cultural fit, and managing the interview scheduling loop.

• Employer Branding: Help manage the company’s LinkedIn presence and Glassdoor profile to attract top-tier talent.

3. Office Administration & Facilities

• Workplace Experience: Manage the physical office space, including vendor management (cleaning, snacks, security).

• Procurement: Oversee the purchase of IT hardware and office supplies, ensuring cost-efficiency without sacrificing quality.

• Event Planning: Lead the execution of team off-sites, monthly Fun Fridays, and holiday celebrations.

4. Compliance & Legal

• Statutory Compliance: Ensure the company stays ahead of local labor regulations, filings, and audit requirements.

• Documentation: Audit and maintain all physical and digital employee files.

Requirements:

• Experience: 4–6 years in an HR/Admin role, with at least 2-3 years in a fast-paced startup environment.

• Tech Savvy: Proficient in HRMS tools, Slack, Google Workspace, and project management software (Notion/Asana).

• Problem Solver: You don’t just report a problem; you come to the table with two possible solutions.

• Communication: Exceptional written and verbal communication skills. You can deliver sensitive news with empathy and clarity.

• Education: Bachelor’s degree in HR, Business Administration, or a related field. (Professional certifications like SHRM-CP or PHR are a plus).

What We Offer:

• A collaborative and dynamic work environment.

• Opportunities for skill development and career growth.

• Exposure to diverse operational processes and systems.