HR & Admin Assistant

About Intelmatix:
Intelmatix is a deep-tech AI company founded by a group of MIT technologists with the vision of transforming enterprises to become cognitive. A cognitive enterprise uses AI and Decision Intelligence in making its decisions. This leads to better business decisions with improved accuracy, reduced errors, and better outcomes across various aspects of the business.

Intelmatix has established a global presence with three strategically located offices. These offices are situated in Riyadh, London, and Boston, enabling the company to operate internationally and collaborate with diverse businesses worldwide.

Position Overview:
We are looking for a motivated HR & Admin Assistant to join our Human Resources department. This role offers hands-on exposure to all HR areas, with a focus on HR operations, recruitment, and employee engagement, in addition to providing administrative support to the CEO whenever needed.

Key Responsibilities

HR Operations:

• Support the day-to-day HR operations, including handling employee requests and inquiries.
  
• Maintain and update employee records and HR databases with accuracy and confidentiality.
  
• Assist in preparing HR documents such as employment letters, contracts, and internal memos.
  
• Handle the onboarding and offboarding processes for new and exiting employees.
  
• Assist in processing HR transactions related to leaves, benefits, medical insurance, and government procedures.

Recruitment:

• Assist in sourcing candidates through online channels and job platforms.
  
• Screen resumes and conduct initial screening calls.
  
• Coordinate and schedule interviews with candidates and hiring managers.
  
• Maintain and update candidate records and the recruitment tracker.
  
• Support in drafting and posting job descriptions.

Employee Engagement:

• Help plan and execute employee engagement activities, events, and celebrations.
  
• Support internal communication initiatives and announcements.
  
• Assist in gathering employee feedback through surveys and help analyze the results.
  

Administration:

• Support workplace management, including coordinating office needs, supplies, and facilities to ensure a well-organized work environment.
  
• Assist with general administrative tasks, such as scheduling meetings, coordinating with vendors, and following up on requests.
  
• Provide administrative support to management when needed, including calendar management and task follow-ups.

Qualifications:

• Bachelor's degree in Human Resources Management, Business Administration, or a related field.
  
• Fresh graduate or up to 1 year of experience in HR or administration.
  
• Strong interest in building a career in Human Resources.
  
• Excellent organizational and time management skills, with the ability to handle multiple tasks and priorities.
  
• Attention to detail and accuracy.
  
• Ability to handle confidential information with discretion and integrity.
  
• Proactive, self-driven, and eager to learn, with a strong work ethic and sense of ownership.
  
• Excellent verbal and written communication skills in English and Arabic.
  
• Proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace.
  
• Strong interpersonal skills and the ability to work effectively in a fast-paced environment.
  
• Knowledge of Saudi Labor Law is a plus.
  
• Previous involvement in student activities, volunteering, or event organization is a plus.