Location

Remote, US

Scheduled Hours

37.5

Position Summary

The Grant Specialist provides guidance and technical expertise to the University’s research community in award profiling. The Grant Specialist works independently, enforces compliance and provides expert advice and training to faculty and administrators related to internal University/School and external agency procedures and policies related to research administration.

This position is responsible for supporting the grant reporting and management associated with the portfolio of approximately 4,500 active grants and contracts. Approximately $1 Billion in expenditures were charged to Sponsored Project funds during FY26. Decisions made at this position have a University-wide impact relative to the grants administered.

The Grants Specialist independently evaluates risk, resolves issues, develops procedures, and assists with efforts to improve accuracy, timeliness, and compliance related to award setup and award reporting. This position routinely analyzes complex awards, identifies potential areas of financial or compliance exposure, recommends solutions, and supports training and continuous improvement initiatives across the research administration community.

Job Description

• Maintain up-to-date knowledge of the regulatory and legal framework and vast compliance rules affecting federal and non-federal sponsored research agreements.
• Review and correct audit reports to ensure data integrity
• Identify opportunities to streamline workflows, reduce errors, and strengthen internal controls. Develop training tools, guidance documents, and reference materials for the research community
• Profile awards, allocations, and cost share requests.
• Perform other duties as assigned.

Working Conditions:

Job Location/Working Conditions

• Normal office environment

Physical Effort

• Typically sitting at a desk or a table
• Repetitive wrist, hand or finger movement.
• Ability to move to on and off-campus locations

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Relevant Experience (2 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Preferred Qualifications:

• Sponsored Research administration in a large university environment experience.
• Uniform Guidance and regulatory requirements for grant accounting experience.
• Ability to interact professionally with staff of federal government, sponsoring organizations and with faculty and administrative staff at the University.
• Ability to read and understand grant terms as they relate to reporting and transactional approval requirements.
• Ability to research multiple years of financial activity in sponsored agreements.

Preferred Qualifications

Education:

No additional education unless stated elsewhere in the job posting.

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

Research Administration (1 Year)

Skills:

Analytical Thinking, Analytical Writing, Computer Literacy, Customer Service, Detail-Oriented, Financial Information, General Accounting, Grant Funding, Grants Accounting, Independent Decision-Making, Internet Research, Multitasking, Oral Communications, Organizational Processes, Organizational Project Management, Prioritization, Professional Judgement, Project Administration, Research Administration, Sponsored Research, Word Proccessing, Working Independently, Written Communication

Grade

G11

Salary Range

$53,100.00 - $90,600.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.