General Clerk/Records Quality Control Clerk

ABOUT US:

CMT Services Inc. is a dynamic and small business supporting Federal, State, and Local government agencies. As an SBA-certified HUBZone, Woman Owned Small Business (WOSB), we deliver quality, professional services to support the missions and strategic business goals of our clients.

Position Title: General Clerk/Records Quality Control Clerk

Location:

Prince George County

Department:

Records Management Division - Prince George County Police Department

Position Summary: The Records Quality Control Clerk ensures the accuracy and integrity of police incident reports and other departmental records. This role involves reviewing, correcting, and classifying documents to ensure they comply with agency standards. The Clerk is also responsible for data entry, maintaining confidential files, and performing general clerical duties. Strong attention to detail, excellent communication skills, and proficiency with office technology are essential for this position.

Key Responsibilities:

• Provides information, assistance, and services to the general public, employees, and others in person, by telephone or by other forms of communication.
• Prepares and maintains written correspondence as required.
• Performs routine computer-related duties including data entry and retrieval.
• Performs routine clerical, scanning and filing duties.
• Maintains accurate records of office files, libraries, and inventory files.
• Successfully completes all assignments to specifications, within specified timeframe and budget as directed and in accordance with agency policies and regulations.
• Given a computer, software, printer, and offense incident reports, generates, and provides accurate statistical data to appropriate agency in accordance with agency policy.

Qualifications:

• Experience with Police Department and police reports and records.
• Ability to review documents for accuracy, completeness, and compliance; compile data and information for reports; compose letters and memoranda; explain policies and procedures.
• Review, correct and classify police incident reports.

• Ability to accurately enter and/or retrieve information from various computer systems and/or programs in a timely manner.
• Ability to maintain accurate records, logs, or other documentation as required by the position.
• Strong verbal and written communication skills, including the ability to explain procedures and compose correspondence and reports.
• Ability to proofread work for accuracy and completeness.
• Excellent organizational and time management skills, with the ability to prioritize multiple tasks effectively.
• Ability to perform other clerical duties such as filing, answering the phone, and/or compiling correspondence.
• Ability to type.
• Proficient in typing and using office equipment, including computers, printers, and standard office software.
• Solid understanding of proper grammar, punctuation, and spelling in professional documentation.

Other Possible Duties:

• Upon receipt of a verified and certified order to seal, combines all evidence of an arrest of a particular individual and maintains the information intact in a designated file, in accordance with State Statutes.
• Upon receipt of a verified and certified order to expunge, it ensures that all evidence of a particular arrest is destroyed, keeping only the original order to expunge as well as a copy of the offense report.
• Performs other related duties as assigned.

Education & Experience:

Bachelor’s degree (BS/BA) in a related field, or relevant experience.

Join Our Team:

At CMT Services, we believe that extraordinary results come from empowering exceptional people. If you're ready to lead innovative projects, solve complex challenges, and contribute to meaningful infrastructure development while advancing your career in a supportive, collaborative environment, we want to hear from you.

Disclaimer: 

By submitting your resume for this job posting, you authorize CMT Services, Inc. to forward your resume to all applicable internal and external managers, agencies, and recruitment personnel for review and consideration to hire.