Fund Operations Manager - US Funds

WHO WE ARE: 

Plug and Play Tech Center is the ultimate innovation platform, bringing together the best startups and the world's largest corporations to create the most meaningful connections that bring innovation to anyone, anywhere. We are on a mission to bring the benefits of Silicon Valley to all corners of the world. Each year, hundreds of entrepreneurs join our vertical-specific accelerator programs to team up with our corporate members or receive a direct investment from Plug and Play.

Plug and Play has over 60 locations across the world and our corporate members include: Prologis, Walmart, Coca Cola, Eli Lilly, University Hospitals, Zimmer Biomet, Duke Energy, Tavistock, Guidewell, Doosan Bobcat, UCF, and over 500 more. Plug and Play's corporate members utilize Plug and Play to identify the best startups to meet their challenges. Plug and Play's proven investment track record includes Honey, Dropbox, Lending Club, Kustomer, Einride, and many more.

WHO WE ARE LOOKING FOR:

Plug and Play is seeking a detail-oriented Fund Operations Manager to manage the financial back-office for our U.S. venture capital funds. In this role, you will oversee day-to-day back-office financial operations, ensure seamless execution of fund workflows (capital calls, distributions, and valuations), and maintain rigorous oversight over third-party accounting and reporting deliverables for our US venture funds.

Key Responsibilities: 

● Vendor Relationship & Ops Liaison: Serve as the primary operational point of contact for our third-party US fund administrator, holding them accountable to SLAs, accuracy, and reporting deadlines.

● Capital Activity Oversight: Coordinate capital calls, LP drawdowns, and distribution processes between internal deal teams, LPs, bank partners, and the fund administrator.

● Financial Reporting & NAV: Review quarterly/annual financial statements, NAV calculations, schedule of investments, and capital account statements prepared by the fund admin.

● Audit & Tax Coordination: Facilitate annual audits and Tax (K-1) preparation by serving as the central clearinghouse for docs between external auditors, tax advisors, and the fund administrator.

● Capitalization & Transaction Support: Assist deal teams with tracking cash movements for initial/follow-on investments, portfolio company valuations, and reconciling cap table data against financial records.

● Cash & Treasury Oversight: Monitor US fund bank balances, review wire instructions for startup investments, and track management fee calculations.

● Learn the fundamentals of corporate governance and venture capital.

● Conduct investor-side legal due diligence.

● Develop a deep understanding of venture deals: SAFEs, convertible notes, cap tables, and preferred stock financings.

● Work alongside experienced members of our legal team, who will provide guidance and mentorship.

● As your knowledge and experience increases, you will take ownership of new and different initiatives that align with your interests.

REQUIRED EXPERIENCE:

●    Experience: 3–6 years in venture capital/private equity fund accounting, fund administration, or Big 4 financial services audit.
●    US Market Knowledge: Familiarity with US VC fund structures (LP/GP models, capital calls, waterfalls, K-1 tax workflows). 
●    Languages: Business fluency in English is required (verbal and written) as primary communications are with US vendors and management. 
●    Skills: High proficiency in Excel, financial modeling, and fund administration software.
●    Personal Attributes: Strong attention to detail, excellent communication abilities, comfort with remote management, and the ability to operate independently.