Front of House / Administrative Assistant (m/f/d)

Front of House / Administrative Assistant (m/f/d)

Company:

Boeing Deutschland GmbH - BDG

Be part of Boeing’s Berlin office and help create a warm, welcoming, and service-oriented environment for visitors, colleagues, and business partners. We are looking for a friendly, organized and proactive Front of House / Administrative Assistant to ensure the Front of House and office operate smoothly and professionally.

This is a full-time, 100% on-site role that combines front desk service, office coordination, and administrative support in a global company environment.

Why you’ll love this role

• Be the face of Boeing in Berlin by welcoming guests and supporting day-to-day operations.
• Work in a collaborative, international environment where English is the primary working language, with German required for local communication and guest support.
• Gain exposure to cross-functional teams and a variety of operational activities in a role with hands-on responsibility.
• Clear, structured responsibilities with opportunity to expand your skillset and take on project work.

What you’ll do (position responsibilities)

• Manage the lobby and other common areas to ensure they are maintained to a high professional standard.
• Support the coordination of visits, meetings, conferences, and guest events.
• Provide reception and guest management services, including answering calls and booking conference rooms.
• Handle incoming and outgoing mail.
• Coordinate with vendors for events and office maintenance.
• Collect, organize, and maintain data for processing and electronic information systems.
• Order and manage office supplies, including stationery and kitchen items.
• Support financial administration tasks, including invoice management, and respond to queries from the Finance Department in Amsterdam.
• Identify and report safety hazards and support employee onboarding and offboarding processes.
• Collaborate effectively with a wider international team across multiple countries, supporting smooth communication and coordination.
• Provide basic support with a variety of systems and tools, and coordinate with IT support as needed.
• Perform additional administrative tasks as required.

What we offer you

• Vacation: 32 vacation days to support work-life balance.
• Personal Time Off: Paid days for selected personal circumstances, including emergencies, marriage, moving, and bereavement.
• Meal and Transportation Allowances: Monthly meal allowance of €115 and a €50 transport credit.
• Pension Plan: A pension plan with 13 monthly payments and flexible contribution options.
• Life and Disability Insurance: Coverage for life insurance and total occupational disability.
• Sick Leave Salary Gap Insurance: Income protection during sick leave.
• Global Travel Coverage & International SOS Assistance: Support for business travel worldwide.
• Medical Benefits Abroad: Emergency medical protection while traveling.
• Career Development: Access to the Learning Together Program, supporting degrees, MBAs, and certifications.
• Well-Being Support: Employee Assistance and Well-Being programs.

For a full list of our benefits in Germany please check our website as these are changing regularly to match market requirements at a local level.

What we’re looking for (basic qualifications)

• Excellent written and verbal communication skills in German and English.
• Strong Microsoft Office skills, including Word, Excel, PowerPoint, and SharePoint.
• Professional presence and a strong customer-service mindset.
• Ability to work independently as well as collaboratively across cross-functional teams.
• Strong organization and time-management skills, with the ability to prioritize under pressure.
• Attention to detail, a positive attitude, and a strong team-player mentality.
• Flexibility and responsiveness to urgent operational needs.
• Comfortable using multiple systems and tools, with the ability to support basic IT-related queries or coordinate with IT support where needed.

Nice to have (preferred qualifications)

• Formal training or qualification in administration, secretarial studies or equivalent (e.g., Abitur, Fachabitur, commercial apprenticeship).
• Experience in hospitality, travel, facility services or a multinational corporate setting.

Practical details

• Location: Berlin — full time, 100% office-based.
• A navy-blue corporate uniform will be provided; a dress code applies for Front of House staff.
• Candidates must live in the Berlin area or be willing to relocate at their own expense. Relocation assistance is not provided.
• Boeing will not sponsor applicants for employment visas. Candidates must already have legal authorization to work in Germany.

How to apply

• Please submit your CV and a brief cover letter outlining your relevant experience and availability.
• Include your current work authorization status and confirm whether you are based in the Berlin area or willing to relocate at your own expense.

Conflict of Interest

• Successful candidates for this job must satisfy the Company's Conflict of Interest (COI) assessment process.

Join Boeing in Berlin and help shape a welcoming and professional environment for our employees and visitors. We look forward to hearing from you.

Language Requirements:

Not Applicable

Education:

Not Applicable

Relocation:

Relocation assistance is not a negotiable benefit for this position.

Security Clearance:

This position does not require a Security Clearance.

Visa Sponsorship:

Employer will not sponsor applicants for employment visa status.

Contingent Upon Award Program

This position is not contingent upon program award

Shift:

Not a Shift Worker (Germany)