Food & Beverage Admin

Company Description

At Pullman Singapore Hill Street – our world is your playground; where playfulness meets peak performance, creativity meets innovation, business meets success.

The 350-room hotel will feature a rooftop bar and executive lounge with sweeping views over Fort Canning, the Singapore River, and St Andrew’s Cathedral, along with a vibrant lobby, health and fitness centre and pool.

At Pullman Singapore Hill Street, we don't do ordinary. We challenge the status quo, redefine hospitality with seamless, fun, cool and smart interactions. #BELIMITLESS

Pullman is the high-end international brand of the Accor group, mainly targeted at cosmopolitan travelers who have wide connections and enjoy combining work and pleasure.

Accor is a world leading augmented hospitality group, with over 40 brands and more than 5,300 hotels all over the world. Come join us to make the world more welcoming, caring and inspiring.

Job Description

The F&B Administrative Executive provides essential administrative and operational support to the Food & Beverage Service and Culinary teams, ensuring the smooth coordination of daily operations and events. This role supports general F&B administration while also assisting across all areas of Food & Beverage operations to help deliver an excellent guest experience.

• Perform clerical and administrative duties for the F&B and Culinary Leaders.
• Assist in F&B Operations when needed, in delivering exceptional guest services.
• Maintain an organised filing system for departmental documentation.
• Receive, document, distribute, and follow up on work requests according to SOPs.
• Assist in preparing reports, presentations, meeting minutes, and other documents.
• Coordinate internal and external communication for the F&B and Culinary departments.
• Manage staff scheduling, payroll management, leave applications, all data concerning in F&B.
• Assist with menu and signage printing for all outlets and events.
• Coordinate menu updates, costing sheets, and promotional materials for both teams.
• Assist to ensure Banquet Event Orders, Amenity Requests, and staffing records are maintained accurately.
• Assist in organising training sessions for both the service and kitchen teams.
• Collaborate with the Finance team to ensure accurate month-end closing.
• Assist with invoice processing, expense tracking, and budget monitoring for F&B and Culinary.
• Maintain updated records of departmental expenditures, supplier contracts, and purchase orders.
• Support F&B and Culinary events, promotions, and administrative projects.
• Ensure compliance with hotel policies, health and food safety regulations.
• Perform any other duties as assigned by management.

Qualifications

• Minimum 2 years of administrative experience, preferably in F&B or hospitality
• Proficiency in MS Excel, Word, and PowerPoint.
• Strong communication and organizational skills.
• Detail-oriented with the ability to multitask in a fast-paced environment.
• Service-oriented mindset with a proactive approach.
• Ability to work both independently and aspart of a team.

Additional Information

• 5-day Work Week.
• Duty Meals are provided.
• HEARTIST F&B Discount and/or Preferential Room Rates at worldwide Accor Hotels.
• Flexible Benefit – Dental/Optical/Vacation Expenses.
• Comprehensive Medical & Insurance Coverage.
• Local/Overseas Career Development & Growth Opportunities.