Finance & Accounts Specialist III

Position Summary      

The Finance & Accounting Specialist III is responsible for supporting advanced finance and accounting operations, with a strong emphasis on project and contract management, client invoicing, revenue recognition, reconciliations, reporting, and cross-functional support for project managers and management teams. This role is expected to work with greater independence, demonstrate a thorough understanding of contracts being billed, maintain accurate billing notes, review work for accuracy, and serve as a knowledgeable resource to others. 

Duties and Responsibilities    

Project & Contract Management 

• Review project financial information to ensure accuracy and alignment with contractual requirements. 
• Support project setup, maintenance, and closeout activities. 
• Evaluate billing structures, rates, and financial data to ensure proper revenue and invoicing processes. 
• Maintain accurate financial documentation and records to support ongoing project operations 

Client Invoicing & Revenue Recognition 

• Prepare and manage client invoices in accordance with contract terms and company policies. 
• Review and adjust billing information as needed to ensure accuracy and completeness. 
• Support revenue recognition processes and ensure compliance with established accounting standards. 
• Maintain documentation to support billing and revenue activities 

Reconciliations & Accounting Review 

• Perform monthly account reconciliations and investigate discrepancies. 
• Reconcile accounts receivable, unbilled revenue, and revenue accounts. 
• Ensure financial transactions are recorded accurately and timely. 
• Assist with month-end and year-end close activities 

Reporting & Analysis 

• Prepare recurring and ad hoc financial reports for business leaders and operational teams. 
• Analyze financial data and identify trends, variances, and opportunities for process improvement. 
• Support management requests for financial information and operational reporting. 
• Assist in the development of executive-level summaries and reporting packages. 

Additional Accounting Support 

• Support accounts payable and accounts receivable processes as needed. 
• Prepare journal entries and assist with financial adjustments. 

Participate in process improvement initiatives to enhance efficiency and accuracy.