Facility Coordinator at Barnes

Role Purpose: 

Support the Property Manager in the day-to-day technical and operational management of the property portfolio, coordinating maintenance, contractors, tenant requests, compliance and reporting.

Duties and Responsibilities:

- Support the Property Manager in the daily technical and operational management of the property portfolio.

- Act as a key operational contact for representatives, tenants and occupants on facilities-related requests, complaints and service matters.

- Register, prioritise, assign and follow up maintenance requests, with timely acknowledgement, clear updates and documented closure.

- Prepare and maintain the preventive maintenance programme for buildings, equipment and essential services, and monitor completion against schedule.

- Coordinate corrective repairs, contractor attendance, site access, quotations, approvals and completion dates.

- Conduct regular inspections of buildings, equipment, common areas and services, and issue clear reports with photographs, risks and recommended actions.

- Monitor the performance of cleaning, gardening, security and technical service providers against agreed scope, frequency and quality standards.

- Maintain accurate asset, equipment, warranty, service-contract, maintenance, incident and compliance registers.

- Obtain and compare quotation, verify scope and pricing, and submit recommendations to the Property Manager before commitment. 

- Verify that works have been completed satisfactorily before confirming contractor invoices for processing by Finance.

- Track operational expenditure against approved budgets and promptly report variances, commitments and forecast requirements.

- Support compliance with health, safety, fire, environmental and statutory requirements, and immediately escalate incidents or material risks.

- Coordinate minimum protective action in an emergency, secure the affected area where necessary and promptly escalate for approval and follow-up.

- Support refurbishment and CAPEX projects, including site coordination, progress monitoring, snagging and handover documentation.

- Prepare monthly operational reports covering interventions, open actions, preventive maintenance, expenditure, incidents, contractor performance, compliance, projects and recommendations.

Qualifications and Experience: 

- Basic Computer literacy (MS Office, Excel, Word, Outlook) 

- 1–3 years' experience in property management, real estate administration, or facility management. 

- Valid driving licence and ability to travel between managed sites.

Knowledge and Technical Competencies: 

- Understanding of property management principles, Contract agreements, and statutory compliance.

- Good knowledge of office administration, record keeping, and reporting.

Behavioral Competencies: 

- Strong communication and interpersonal skills.

- Teamwork and collaboration.

- Attention to detail and accuracy.

- Organizational and time management skills.

- Problem-solving ability and initiative

Interested candidates should send their application not later than the 12th of October 2026.

The Management reserves the right to call only the best candidates to participate in the recruitment exercise and not to make any appointment following this advertisement