Executive Secretary

Company Description

"Why work for Accor?
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/
Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS"

Job Description

• Reports directly to the Director, Ibis and Ibis Styles India
• To assist and responsible for administrative and general assignments from the Director and of the department.
• Perform the duties within the framework defined by the norms of the Company and within the Hotel’s internal regulations.
• Keep confidential information Confidential.
• Responsible for rendering secretarial for the Director as required.
• To prepare respective schedules and reports that will be internally
• Distributed or submitted to Accor Head Office laid down by the Director.
• To take down and transcribe the minutes of meetings such as Executive Morning Briefing and dictation from Director etc.
• To prepare correspondence such as  letter, memo, complimentary voucher, etc as assigned with a coding system for tracking.
• To open and dispatch mail that relates to the department.
• To maintain office supplies stock.
• To keep herself acquainted with the Directors activities in order to assist in discerning priorities.
• Input data into computer system as required.
• To arrange appointments for the Director, reminds him of appointments and meetings.
• To handle incoming/ outgoing telephone calls 
• To handle all contact listings such as Owner contacts, Accor contacts, Hotel contacts and other supplier companies, etc. 
• To create self-appearance both on the telephone and in person with an excellent image of the hotel.

Qualifications

• Diploma education / Graduation
• Minimum 1-2 years of experience in an office administrative role or 1 year of experience in a similar capacity
• Excellent reading, writing and oral proficiency in English language
• Proficient in MS Excel, Word, & PowerPoint

Additional Information

• Strong leadership, interpersonal and training skills
• Good communication and customer contact skills
• Results and service oriented with an eye for details
• Excellent presentation skills