Executive Office Manager

mhsil· Clerical, Administrative and Business Support
Apply Now ↗
📍 Springfield, IL, USFULL TIME

About this role

Min

USD $29.44/Hr.

Max

USD $45.64/Hr.

Overview

The Executive Office Manager oversees and coordinates the daily operations of the executive office, ensuring organizational effectiveness, efficiency, and alignment with organizational objectives. This role provides administrative, operational, and project support to executive leadership and governing bodies as assigned.

 

The Executive Office Manager serves as a key point of contact for internal and external stakeholders, facilitates communication across departments and leadership teams, and supports executive, board, and organizational initiatives.

Qualifications

Education:

  • Bachelor’s degree in business or health related field is preferred.

 

Licensure/Certification/Registry:

  • N/A

 

 Experience:

  • Five (5) years of experience in office management, executive assistant, executive office support, or related administrative role.

 

Other Knowledge/Skills/Abilities:

  • Knowledge of office management systems, procedures, and business operations.
  • Excellent organizational and time management skills with the ability to prioritize competing demands.
  • Proficiency in Microsoft Office Suite and other business software applications.
  • Strong verbal, written, and interpersonal communication skills.
  • Demonstrated attention to detail and critical thinking skills.
  • Ability to maintain confidentiality and exercise sound judgment.
  • Ability to work effectively with executives, board members, physicians, leaders, staff, and community stakeholders.

Responsibilities

  • Provides administrative and executive support to assigned executive leadership team members.
  • Manages executive calendars, schedules, appointments, meeting requests, and travel arrangements.
  • Coordinates activities and provides administrative support for governing boards, committees, councils, and leadership meetings as assigned.
  • Prepares and distributes meeting materials, agendas, minutes, presentations, reports, and other executive communications.
  • Maintains board management systems and communication platforms, as applicable.
  • Coordinates communications among executive leadership, department leaders, physicians, staff, board members, and external stakeholders.
  • Serves as a liaison between executive leadership and various organizational departments.
  • Ensures administrative policies, procedures, and office practices are followed and recommends process improvements to enhance efficiency.
  • Prepares correspondence, reports, presentations, briefing materials, and other documents on behalf of executive leadership.
  • Conducts research, collects data, and prepares information for executive decision-making and strategic initiatives.
  • Assists with the management and organization of legal, regulatory, accreditation, policy, and governance documents.
  • Plans, coordinates, and supports executive meetings, leadership retreats, board meetings, conferences, special events, and organizational functions.
  • Coordinates meeting logistics, including facilities, technology, catering, and related arrangements.
  • Monitors project timelines, tracks action items, and provides follow-up support for executive and organizational initiatives.
  • Supports organizational responses to surveys, audits, regulatory reviews, and accreditation activities as assigned.
  • Serves as a primary point of contact for matters pertaining to the executive office.
  • Handles confidential and sensitive information with professionalism, discretion, and integrity.
  • Fosters positive working relationships and demonstrates behaviors consistent with the organization's mission, vision, values, and service standards.
  • Performs other duties and responsibilities as assigned.
    •  

    Frequently Asked Questions

    Is the salary disclosed for the Executive Office Manager position at mhsil?
    The salary for this Executive Office Manager role at mhsil is not publicly listed. Click "Apply Now" to learn more about the compensation package on their official careers page.
    Where is the Executive Office Manager position at mhsil located?
    This Executive Office Manager role at mhsil is based in Springfield, IL, US. The position is listed as on-site or hybrid. Check the full job description or apply directly to confirm the work arrangement.
    Is the Executive Office Manager role at mhsil full-time or part-time?
    This is listed as a FULL TIME position. It is posted as a Executive Office Manager role in the Clerical, Administrative and Business Support department at mhsil.
    Which team or department does the Executive Office Manager at mhsil belong to?
    This Executive Office Manager position is part of the Clerical, Administrative and Business Support department at mhsil. See the full job description for more information about the team structure and responsibilities.
    How do I apply for the Executive Office Manager position at mhsil?
    Click the "Apply Now" button on this page. You will be redirected to mhsil's official application portal hosted on icims where you can submit your application directly.
    When was the Executive Office Manager job at mhsil posted?
    This Executive Office Manager position at mhsil was posted on Jul 30, 2026. Apply as soon as possible — early applications are often reviewed first.
    Executive Office Manager
    mhsil
    Apply for this role ↗

    You'll be redirected to mhsil's official application page on icims.