EXECUTIVE N - FIELD READINESS

External Job Description

Key Responsibilities: 
1. Participant Coordination: 
• Participant coordination at the Venue 
• Manage batch composition and maintain participant records. 
• Pre-program coordination with the participants to ensure awareness of the 
training details till they reach the venue. 
2. Accommodation & Travel: 
• Handle hotel bookings and payment processing. 
• Collate stay details from participants and manage cancellations within set 
deadlines. 
• Maintain accurate and updated data on participant logistics. 
• End to End coordination with the travel desk to ensure smooth travel 
3. Vendor Management: 
• Coordinate with vendors for training supplies 
• Onboarding Competitive vendors  
• Initiate and track Purchase Orders (POs). 
• Ensure timely delivery and quality compliance from vendors. 
4.  Data Management: 
• Develop and share assessments/quizzes as required. 
• Collate and maintain reports on attendance, test scores, and workbook 
completion.  
• Uploading all program details on Learning Management Systems of AP 
• Collation of qualitative and quantitative feedback from participants of functional 
academy  
• Creation of Mailers for the program for publishing to the internal organization 
5. Support & Helpline: 
• Conduct pre-training hygiene checks and ensure readiness. 
• Serve as a helpline for participant queries.  
• Map and assign buddies for the participants and ensure smooth onboarding for 
the participants 
• Consolidate insights into structured reports. 
6. Finance & Budgeting: 
• Process payments related to travel, accommodation, and vendor services. 
• Coordinate with finance teams and ensure adherence to budget guidelines.