Executive-General Stores(SCM)

JOB DESCRIPTION

BASIC INFORMATION

Position Title & Designation

Executive(General Stores-SCM)

JD Code

SHB/IND/SCM/...........

Job Family

Business Support

Department

General Stores

ROLE DETAILS

To be filled up as per the requirement of the Division / unit / function / territory

Grade

A3

Reporting To

SCM Head

Division

Unit

Unit 

Indore

LOCATION DETAILS

Please mention     the correct office location of the Role selected above and fill in the other geographic details

Base Location (City) 

Indore

Country

India

Job-Holder Specifications

QUALIFICATION

Basic Qualification / Education / Vocational Training

Diploma or course in SCM/ Graduate in any stream

Advanced

Qualification / Certification / Specialist Training

-

EXPERIENCE

Minimum Experience

0 – 3 Years

Specific / Relevant Experience

-

COMPETENCIES

Functional Skills and Capabilities

Behavioural

• Customer oriented
• Patience
• Honesty and Integrity
• Attitude of Whistle Blowing if required
• Deligent

Functional

• Good in excel
• Adaptive to new S/W
• Ability to manage stocks

Objective

To issue, maintain  and Purchase stocks of General Stores with honesty & intergrity.

Key Responsibilities

1

Purchase from existing vendors

• Preparing list of exhausted items and items which will exhaust soon.
• Determining the requirement of such items.
• Raising PR if the vendor has already been finalised
• Getting the PR approved from competent authorities
• Ensuring that the goods are received in desired quantity and quality.
• Generating PO.

2

Purchase from new Vendors

• Sourcing of new vendors and asking for quotations
• Preparing comprehensive statement preparation (Comparison Sheet)
• Negotiating with the vendors
• Forward it for approvals based on process matrix.
• Negotiating with the vendors for price and terms of agreement.

3

Payment

• Checking the material invoices as per PO terms
• Generate GRN and enter it in HIS
• Take acknowledgement from receiver
• Generating scroll Number for closing PO
• Submission of invoices in Accounts for payment.
• Follow up for payment.

4

Store Maintenance

• Issue material and enter in S/w
• Monthly stock verification
• Maintenance of stationery, printing stationery and regular items
• Keeping check on slow moving and non moving items
• Stock maintenance in s/w
• Checking aesthetic aspects of stores
• Maintain PR tracker
• Ensuring cost saving

Employee Name

Mr. Hemant Suryavanshi

Employee Signature

Received on (Date)

Version No: 001/ 2018-19