Executive Assistant to the Co-Founder and President

Mavida Health is an online therapy and psychiatry platform focused on supporting women through major transitional moments in life - from PMOS & PMDD through Menopause and everything in between. We provide integrated, evidence-based care through individual, group, and couples therapy as well as medication management, co-founded and led by reproductive psychiatrist Dr. Sarah Oreck.

Now a WPS Healthcare Company, Mavida Health combines the best of both worlds: the speed, autonomy, and impact of a high-growth startup with the resources and reach of a legacy healthcare organization. Our team is small, nimble, and mission-driven, which means ideas move quickly, decisions are made close to the work, and every employee plays a meaningful role in shaping the company's future. As we continue to grow, we're looking for people who are excited to build, innovate, and help redefine women's mental healthcare at scale.

We are looking for an Executive Assistant to partner directly with our Co-Founder and President, Dr. Sarah Oreck.

Dr. Oreck is a board-certified reproductive psychiatrist, a company founder, a frequent speaker and media voice, and a mother of three. This is not an entry-level coordination role. We're looking for someone who has supported a startup founder or C-suite leader before, who knows how to adapt when priorities shift three times in a week, and who builds the systems that keep an executive ahead of it rather than buried under it.

This is a fully remote role. You'll need to be available during Pacific Time core hours and responsive when something time-sensitive comes up outside them.

The Executive Assistant will:

• Own the CEO's calendar end-to-end- scheduling, prioritizing, resolving conflicts, and protecting time for deep work and clinical hours
• Manage a high-volume inbox: triage what comes in, flag what needs her, and draft responses on her behalf
• Prepare briefing materials, agendas, and background research ahead of leadership, partner, payer, and press meetings
• Capture notes and action items, then drive follow-up to closure across the leadership team
• Book and manage all travel, including itineraries, ground transportation, and contingency plans
• Manage inbound speaking, podcast, panel, and media requests - vetting, scheduling, prep, and logistics
• Coordinate leadership meetings, offsites, and all-hands logistics
• Process expenses, manage vendor and subscription accounts, and maintain organized digital filing systems
• Support board and reporting logistics, including materials prep and deadline tracking
• Provide a defined level of personal scheduling and logistics support, coordinating the practical overlap between a founder's professional and personal calendars
• Take on special projects that free up executive bandwidth - research, drafting, process design, and cleanup work
• Be comfortable wearing multiple hats - even those that don't fit squarely and traditionally within your job description, because hey, we're a startup!

• 5+ years supporting senior executives, including at least 2 years directly supporting a founder or C-suite leader at an early- or growth-stage startup
• Demonstrated success in a fully remote role - you know how to build trust and stay in sync without an office
• Exceptional attention to detail. You proofread; you double-check
• Strong written and communication skills. You can draft an email in someone else's voice and have it land correctly
• Sound judgment and comfort with ambiguity. You make decisions, escalate the ones that need input, and operate with autonomy 
• Absolute discretion with confidential information - company, financial, and personal
• Self-starter with a "no problem is too big or too small" attitude
• Fluency with Google Workspace, Slack, and modern scheduling and project management tools; quick to learn new systems or implement ones that are beneficial for productivity
• Availability during Pacific Time core hours
• Passion for women's healthcare, maternal healthcare, and/or mental healthcare - and the desire and drive to change the dismal status quo

• Comprehensive training/onboarding
• Medical/Dental/Vision insurance, plus Health Savings Account (HSA) for relevant plans
• 401(k) through Betterment
• Flexible PTO: Mavida Health offers paid time off to full-time employees for vacations, holidays, sick days, and personal time, as well as a unique flex time policy that covers shorter breaks
• Personal equipment budget (Apple laptop + one auxiliary item)
• Opportunities for ongoing mentorship, in-person meetings, and professional development