Executive Assistant to Founder & CEO

This role is for one of Weekday’s clients

Min Experience: 5+ years

We are looking for a highly capable and trusted Executive Assistant to the Founder & CEO to provide high-level administrative, operational and strategic support. The role covers calendar and travel management, meeting preparation, project coordination, event planning and information organization, ensuring the CEO's time and energy are used efficiently. The ideal candidate is proactive, highly organized, detail-oriented and comfortable working in a fast-paced, high-responsibility environment with strict confidentiality.

Employment Type: Full-Time  |  Location: Hyderabad – On-site  |  Level: Leadership Support

Key Responsibilities

1. Calendar, Daily Flow & Priority Management

• Manage the CEO's calendar and ensure smooth flow of the day
• Prioritize meetings, calls and work blocks based on importance
• Act as a gatekeeper by filtering requests and controlling schedule flow
• Avoid scheduling conflicts and ensure efficient time utilization
• Plan the day considering workload, travel, meetings and recovery time
• Adjust plans dynamically based on changing priorities

2. Travel, Meetings & Logistics Coordination

• Plan and coordinate travel arrangements, itineraries and schedules
• Schedule internal and external meetings and prepare required documents
• Prepare agendas, notes and briefing materials before meetings
• Record key discussion points and track follow-ups
• Handle last-minute changes and urgent scheduling needs
• Coordinate logistics for office meetings, external visits and leadership discussions

3. Strategic, Project & Execution Tracking

• Track key initiatives and ensure timely execution across teams
• Maintain dashboards, trackers and status reports for the CEO
• Follow up with leadership, engineering, product and operations teams
• Monitor timelines and ensure commitments are completed
• Support planning, reviews and decision-making processes

4. Founder's Office & Cross-Functional Coordination

• Support cross-functional coordination across departments
• Assist with hiring coordination, vendor follow-ups and internal processes
• Coordinate with finance or vendors for invoices, billing and expense tracking
• Help organize leadership meetings, reviews and internal discussions
• Take ownership to ensure tasks move forward without delays

5. Communication, Stakeholder & Information Management

• Act as a coordination point between the CEO and internal teams
• Communicate professionally with stakeholders, advisors, investors and external partners
• Prepare summaries, reports, presentations and reference materials
• Maintain organized records of documents, discussions and decisions

6. Events, Planning & Executive Support

• Support planning and execution of internal meetings, reviews and company events
• Coordinate logistics for leadership sessions, travel days and external meetings
• Assist in structuring schedules for efficiency, continuity and minimal disruption
• Handle personal or urgent errands when required for schedule continuity

7. Confidential, High-Trust & High-Responsibility Support

• Handle sensitive and confidential information with discretion
• Support the CEO in high-priority and urgent matters
• Be dependable and responsive in a fast-paced, high-stakes environment
• Be flexible with working hours when required based on schedules or travel
• Maintain professionalism in all internal and external interactions

Required Qualifications

• Minimum 5 years experience as an Executive Assistant / Senior EA / Founder's Office / Chief of Staff support
• Experience working with Founder / CEO / CXO level executives
• Strong calendar and priority management skills
• Excellent written and verbal communication
• Strong organizational and multitasking ability
• High level of confidentiality and professionalism
• Proficiency in Google Workspace, Microsoft Office, email and calendar tools, and Excel / Sheets for tracking

Preferred Qualifications

• Experience in a startup / tech / product company
• Familiarity with tools such as Notion and Jira / Asana / Trello
• Experience handling travel, events and leadership coordination
• Strong documentation and note-taking skills
• Ability to work in fast-paced environments

Key Traits for This Role

• High ownership mindset
• Strong attention to detail
• Ability to manage multiple priorities
• Calm under pressure
• Strong professional presence
• Highly dependable and trustworthy

Must-have skills

Executive Assistant, Calendar Management

Good-to-have skills

Travel Management, Stakeholder Management, Notion